Developing and administering grant proposals requires the use of college time, space and/or resources. For this reason, before developing a grant proposal on behalf of the college, you must contact the Contracts and Grants office and secure prior approval before the grant can be submitted to the funder. Steps in this process:

• Discuss proposal idea with direct supervisor, the appropriate campus president or vice president, and dean of business administration for approval to move forward with developing the project.
• After initial approval, contact the Contracts and Grants Office to discuss project.
• Working with the Contracts and Grants Office and depending on the scope of the project, appropriate offices and services such as Information and Technology Services (ITS), Human Resources (HR), or Institutional Research may be contacted for their approval and/or assistance. For instance, if your project requires technology, including computers for staff, go to the ITS web page to review ITS procedures.
• Prepare the proposal and narrative budget. Gather any necessary letters and/or documentation to attach to the proposal.
• When the proposal is written and ready to be submitted to the funding agency, it must be forwarded to the Contracts and Grants office. Ideally, the proposal and all attachments should be sent to Contracts and Grants at least fourteen (14) working days prior to the grant's submission due date.
• Note that Contracts and Grants must submit to govenrnmental agencies all grant applications advanced on behalf of CCAC.
• After receipt of proposal, budget and accompanying documentation, Contracts and Grants will complete the CCAC e-grant online approval form. Proposal will be reviewed by appropriate senior staff for approval prior to submission to the funding agency.
• The administrators either approve or reject the proposal. 
• If approved, the proposal will be submitted to funding agency by Contracts and Grants. Information concerning the proposal will also be forwarded to Restricted Funds Accounting.
• If the proposal is funded, the original contract will be sent to Restricted Funds Accounting. A copy of the contract will be housed in Contracts and Grants office and a copy sent to appropriate business office as well as the proposal writer.
• Restricted Funds Accounting will set up a budget account for the grant funds. 
• Contracts and Grants will meet with the grant lead (project director) to review when reports will be due to the funding agency as well as other compliance issues.

The Proposal Development Checklist is a good way to gain a clearer understanding of the grant process and to keep on task when writing a grant. 

As you create the grant, you should also become aware of the college’s policy on:

•  Indirect Costs
•  Single Audit Costs
•  Third Party Agreements
•  Memorandum of Agreements

Please contact the Contracts and Grants office for more information.

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