A. Copies of the official minutes of meetings of the Board of Trustees shall be provided to the Federation at the time of their regular distribution. In addition, the College shall maintain a complete set of all such minutes in each campus library.
B. The College shall compile and provide each Employee, each campus library, and the Federation a procedural handbook for each campus and the College. This shall be completed no later than ninety (90) days from the date this Agreement is executed. Changes shall be kept current and distributed to each Employee and at each campus library.
C. The College shall compile and provide to the Federation and the Employees, handbooks, explaining the benefits provided by this Agreement. This handbook shall be completed no later than ninety (90) days after the effective date of this Agreement. Any change in fringe benefit coverage shall be mutually agreed upon by the College and the Federation. The College shall provide a description of such changes to the Federation and to each Employee no fewer than sixty (60) days prior to the institution of such changes.
D. Within thirty (30) days after hire or transfer of an Employee, the College shall provide the Federation with the following information: name, address, work location, rank, salary, and phone number if listed, of Employee. Within thirty (30) days of the termination of an Employee the College shall provide the Federation with the name of the Employee terminated. Within sixty (60) days of the start of each semester the College will provide the Federation with a complete list of all bargaining unit personnel.
E. The Federation shall be permitted to use the facilities of the College for transaction of its business on each campus. The Federation shall follow the rules and policies routinely utilized for proper use of College facilities. The use of such facilities by the Federation shall not interfere with classes or class schedules.
F. The College shall provide the Federation an office on each existing campus for the transaction of its business. The Federation shall furnish the office and may install telephone service at its own expense. The parties will confer as to the practicability of providing office space at other locations.
G. The College shall provide the Federation, upon request, material, information and/or other records which the Federation may reasonably require for the purpose of negotiating an Agreement or implementing this Agreement.
H. The Federation shall be permitted to use the College's inter-campus mail service and Employee mailboxes for the purpose of informing Employees of the Federation's official activities. The material shall carry an appropriate Federation identification.
The Federation agrees to indemnify and save the College harmless against any and all claims, demands, suits, or other forms of liability which shall arise out of or by reason of any alleged slanderous or libelous action taken by the Federation in the use of such services.
I. The Federation shall be provided with at least one (1) bulletin board in each building at each campus which shall be used solely for the purpose of posting Federation materials.
J. The Federation shall be provided with a copy of the agenda of all public meetings of the Board at the same time as such agenda is distributed to the members of the Board. In addition, the Federation may request information supplementary and complementary to the agenda, and such requests shall be granted so long as the information is not of a confidential nature.
K. Upon written request, the Federation President, or her/his designee, shall be afforded the opportunity to have a place on the agenda of public Board meetings. The request shall be submitted to the office of the College’s chief executive officer at least two (2) working days before the meeting of the Board, and shall indicate the subject(s) to be presented.
L. The Federation President shall receive two (2) course reductions per semester, the Grievance Vice-President shall receive a one (1) course reduction per semester and each Vice-President (two (2) per campus) shall have one (1) course reduction per semester. For the purpose of this provision a one (1) course reduction shall continue to mean a seven and one-half (7.5) hour reduction per week for non-teaching Employees.
M. The College’s chief executive officer shall meet two (2) times during each semester and once during the summer with representatives of the Federation, not to exceed five (5), to discuss matters affecting terms and conditions of employment, including policies or plans for expansion and reorganization. These meetings will also provide for the discussion of Federation recommendations, matters of mutual concern, and matters relating to the implementation of this Agreement. At least two (2) weeks in advance of the scheduled meetings, each party shall submit to the other a proposed agenda of matters it desires to discuss. This shall not preclude the right of the Federation to meet with the College’s chief executive officer on an emergency basis.
N. The Campus’s chief executive officer and Campus representatives of the Federation, not to exceed four (4), shall meet once a month, unless waived by both parties, for the purpose of discussing matters of educational policy and other matters of mutual concern as well as matters relating to the implementation of this Agreement. At least one (1) week in advance of the scheduled meeting, each party will submit to the other a proposed agenda of matters it desires to discuss. This shall not preclude the right of the Federation to meet with the Campus’s chief executive officer on an emergency basis.
O. Forms to be used or developed for the administration of and/or implementation of this Agreement shall be mutually acceptable to the parties.
P. Each year within five (5) days after the approval of the College budget by the Board of Trustees, a copy of said budget shall be forwarded to the Federation. In addition, the College shall provide the Federation with a copy of the monthly financial statement (that which appears in the Board minutes).
Q. Any Employee shall be entitled to have present a representative of the Federation at any meeting with a supervisor whenever displacement procedures relating to such Employee are being determined or at any meeting in which disciplinary action is discussed.
R. Whenever the College is considering a change in, or implementation of, a policy(ies) or procedures which relate to terms and conditions of employment, the College shall notify the Federation of its intent to do so. Said notification shall occur prior to the establishment of said change or implementation and shall include the proposed change and/or new policy.
Should the Federation desire to meet and discuss with the College on any item presented, the Federation will notify the College within seven (7) days of the receipt of notification of such intent. Such a meeting with the College shall occur within fourteen (14) days of such notification of a meeting.