Community College of Allegheny County (CCAC)

Community College of Allegheny County

AFT - Article XVIII: Advisement

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A.       There shall be a faculty advisor program on each campus which shall provide student academic advisement throughout the College.  The faculty advisor program shall consist of all full-time Employees advising between 25 and 30 advisees each semester and advising completed through the Advising Centers on each Campus and designated areas at each off-Campus site. Each Advising Center will be staffed by Employees working at least the number of credit hours provided during the 2007-2008 academic year as follows: Allegheny--284, Boyce--109, North--179, and South—126.  The specifics of the advising system that incorporates all full-time Employees advising will be developed and mutually agreed upon by representatives of the Federation and the College administration for implementation beginning with the Fall 2009 semester.  If the College and the Federation cannot mutually agree to the specifics of the advising system by February 1, 2009, then either party shall have the right to initiate binding arbitration under step 5 of the grievance procedure in Article IV.  In such case, the arbitrator shall have jurisdiction to decide the specifics of the advising system to be implemented beginning with the Fall 2009 semester.   

B.       Faculty advisors advise for the academic year including each fall and spring fifteen (15) week time-frame, starting with the first day of classes and ending with the last day of classes.

C.      The distribution of advisors will fairly represent the student population.  Current enrollment figures, i.e., numbers of students in program majors and numbers of class sections offered, shall be considered in determining the distribution of advisors.  Distribution shall be determined by the College.  The College will meet and discuss this issue with the Federation.

D.      The selection of full-time Employees for available faculty advising positions shall occur each Spring for the next academic year. The scheduling and rehiring of advisors on each campus shall be done by the administrator in charge of advising. Reasons for refusal shall be given in writing.

E.       The administrator in charge of advising will plan a schedule for advising hours in consultation with the affected Employee during the same time frame as the Employees are developing tentative Teaching schedules. A finalized schedule will be agreed to no later than one week before each Fall semester

F.       A three (3) credit reduction/overage shall include ninety (90) hours per term (fall, spring, and summer) and training sessions.  Other advising will be based on the per diem rate.

G.      Faculty may apply for two (2) three (3) credit reductions/overages where available as long as all qualified faculty have had the opportunity to be granted one overage.

H.      Full-time Employees shall advise. The AFT will be notified of shortages in a timely manner and provide assistance in staffing. If no Employees are available, the College may make other arrangements as needed to meet student needs.

I.         Minimum guidelines for advising new and continuing students in the advising center:

1.    The faculty and staff at CCAC embrace a respect for the great diversity among students and an appreciation for individual differences.  CCAC believes all students benefit from academic advising.  Therefore, the Advising Center will be open to all continuing students who request to see an advisor.

2.    Academic advising is MANDATORY for students in the following categories:

a)       All new degree seeking students are required to see an advisor.

b)       Students are required to see an advisor until they complete the developmental sequence.

c)       At risk students (QPA below 2.0) are required to see an advisor.

d)       Students requesting a change of major are required to see an advisor.

e)       Students are required to see an advisor when registering for the term prior to graduation.

3.    Academic advising is NOT mandatory for students

a)       visiting students from other colleges who have met the pre-requisites or have permission from their advisor to take courses without meeting the pre-requisites

b)       non-degree seeking students who wish to take courses for professional or personal improvement

c)       continuing students making satisfactory academic progress.
Each campus has the right to expand these guidelines as resources permit.

4.    A job description was developed and is attached (Appendix I).  To address the duties contained within the job description, general minimum training guidelines were also developed and are attached.