Community College of Allegheny County (CCAC)

Community College of Allegheny County

AFT - Article XXVIII: Governance

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A.       Governance is the development of policy and academic procedures; administration is the implementation of policy and academic procedures.  New policies or changes in existing policies and academic procedures, new programs or changes in existing programs, or plans related to the teaching-learning mission of the College will be reviewed through the governance system described in this article.

The Federation and the campus administration and campus governance representatives shall hold at least one (1) general meeting per semester of their respective constituents at each campus to provide an open forum for the college community and to identify what topics should be pursued through the governance system.

B.       COLLEGE COUNCIL MEMBERSHIP

Starting with College Council elections in the spring of 2000, the College Council membership will consist of:

1.      Two (2) teaching faculty representatives from each campus, one (1) from the Occupational Division and one (1) from the Arts and Science Division.  For the purposes of this document only, nursing faculty will be considered members of the Occupational Division.

2.      One (1) Library and Learning Service Representative.

3.      Five (5) Administrators (appointed by the President).

4.      One (1) eligible Counselor representative.

5.      All other members requested by College Council will be non-voting.

6.      AFT President and the College’s chief executive officer (or their designee) will sit as non-voting members of the College Council.

C.      COLLEGE COUNCIL STRUCTURE

1.     The College Council will be chaired by an elected AFT eligible member of the Council.

2.   The Secretary for College Council will be an elected AFT eligible member of the Council.

3.    Each committee member shall have one vote.  Votes will be cast by only those present.

2.       Membership terms shall be two-year overlapping terms starting fall of 1997.

3.       Chair shall serve for a two-year term.

4.       Vacancies which occur on the sub-committees shall be filled by the appropriate constituent body.  Following two (2) consecutive absences by a sub-committee member, the chairperson shall notify the appropriate constituency, which may elect or appoint a replacement for the remainder of that member's term.

5.       Each committee chair shall have access to designated clerical support to provide clerical support as needed on his or her work site.  One member of the College Council will serve as a secretary.

6.       The College Council shall normally meet during the academic year, at least two times a month during the second and fourth week and more frequently when necessary.  Sub-committees will normally meet during the academic year, two times a month during the first and third week of the month.  Sub-committees can meet more or less frequently depending upon the fullness of the agenda or the lack of an agenda.

7.       The first meeting of the College Council will be convened by the Chair on the fourth Thursday of August. 

8.       All teaching and non-teaching AFT eligible faculty members of the College Council will receive one three (3) credit reduction per semester.  All teaching and non-teaching faculty members of College Council are required to serve on one standing sub-committee except the Chairperson and the Secretary of College Council.

9.       Sub-committee chairs will have the responsibilities of setting meeting times, convening meetings, setting the agenda, reserving space for the meetings and forwarding completed minutes of each meeting to the College Council for distribution.

10.    Sub-committee Secretaries will be responsible for keeping minutes, keeping a record of meetings minutes, distributing them to faculty and distributing them to the College Council Secretary.

D.      SUB-COMMITTEE MEMBERSHIP

1.      Four (4) administrators appointed by the president.

2.      Two (2) or more faculty from College Council.

3.      Six (6) additional faculty.

E.       SUB-COMMITTEE STRUCTURE

1.        The College Council will accomplish its charge by establishing the following standing/working sub-committees:

a.   Curriculum
b.   Academic Standards and Student Affairs
c.   Academic Planning
d.   Assessment and Research 

2.         Each sub-committee will be chaired by an AFT eligible member from the College Council.  In addition to the chair, each subcommittee will be composed of six (6) faculty.

F.   COLLEGE COUNCIL AND SUB-COMMITTEE RESPONSIBILITIES

1.    The College Council and its sub-committees will be responsible for advancing recommendations regarding policy and academic procedure formulation, review of policy and procedure implementation, and recommendations for policy and academic procedure modification.

2.    The College shall supply the Council and its sub-committees with readily available, or reasonably obtainable, information pertaining to their areas of concern.  The College shall respond to such requests within twenty (20) calendar days.

3.    College Council and the Sub-Committee may create Ad-Hoc Committees to support their activities.  Notification will be sent to the Federation and to the college president for informational purposes and to start the appointment process of administrators and the election process for Employees.  If such a committee has not completed its work within a reasonable period of time, the matter in question shall be referred to the appropriate sub-committee, except by mutual agreement of the College and the Federation. Further, upon notice to the Federation, the College may consult with department heads and/or designees, where appropriate, to develop proposals and/or recommendations for review by the governance system.  The Federation will be notified of such activities.

4.    The following responsibilities, which are not all-inclusive, shall be exercised by the following sub-committees:   

a)    Curriculum

(1)  Responsible for course and program adoption, curriculum development and change, instructional technology, and supportive educational resources as they relate to curriculum.  Responsible for the examination of the relevance of the College's academic programs to community needs and trends and the transferability of college credit.

b)    Academic Standards and Student Affairs

(1)   Responsible for academic issues and procedures as they related to Admissions, advising, and registration, maintenance of academic records, testing, academic standing, grading procedures, academic probation, appeals, degree requirements, and student retention.

(2)   Responsible for all areas of student problems and concerns, including judicial policies and procedures but exclusive of actual disbursement of Student Activities' funds.

c)    Academic Planning

(1)     Responsible for reviewing current bargaining unit positions, analysis of staffing needs (full time regular faculty, new faculty hires and replacement faculty) and to provide recommendations to College Council and President’s Council.

(2)     Responsible for facilitating the Program and Discipline Review process.

(3)     Responsible for developing the Academic Calendar.

d)       Assessment and Research

(1)     Responsible for providing the college community with access to avenues for the development of creative initiatives.

(2)     Responsible for providing data to support the initiatives, removing obstacles for implementation of initiatives and guidance in completion of the processes necessary for implementation.

(3)     Responsible for an annual review of current College practices in Distance Learning and making recommendations for improvements.

(4)     Responsible for developing procedures and making recommendations to the College for implementation in Distance Learning classes including mandatory training for anyone who is just beginning to teach via Distance Learning or developing a Distance Learning course, and having a system for reviewing the quality of Distance Learning courses.

(5)     Responsible for oversight of the College’s General Education assessment program.

(6)  Responsible for reviewing course and program assessment processes.