COLLEGE COUNCIL MEETING MINUTES
SEPTEMBER 14, 2006
COLLEGE OFFICE BOARD ROOM
Gordon Crocker called the meeting to order at 2:30 PM. He then distributed Article XXVIII, Governance to members which describes the responsibilities of each Subcommittee.
AGENDA ITEM I: INTRODUCTIONS
Members of College Council introduced themselves and Mr. Crocker welcomed new members Diane Maldonado, Rod Farkas and Stephen Wells.
AGENDA ITEM II:ELECTION OF COLLEGE COUNCIL SECRETARY AND CHAIR AND SECRETARY OF SUBCOMMITTEES
The following members have been elected for the 2006-2007 academic year.
A. COLLEGE COUNCIL PRESIDENT
B. COLLEGE COUNCIL SECRETARY
C. ACADEMIC PLANNING
Joanne Jeffcoat – Chair
Stephen Wells - Secretary
D. ACADEMIC STANDARDS AND STUDENT AFFAIRS
Toni Carney – Chair
Cyndi Syskowski - Secretary
Gordon Crocker – Chair
Rita Gallegos – Secretary
F. RESEARCH AND DEVELOPMENT
Maura Stevenson - Chair
Rod Farkas – Secretary
AGENDA ITEM III: TASKS OF EACH SUBCOMMITTEE AND COLLEGE COUNCIL PROCEDURES
Council members reviewed the duties of each Subcommittee. Additional items of discussion regarding subcommittees included the following:
Maura Stevenson will contact Ross Donahue to get the Annual Review of current college practices and review them.
Maryann Anderson asked that all Chairs please put out notices to the college community to solicit Subcommittee membership and that all Secretaries send approved minutes to her so they can be posted.
Three new curriculum proposals were referred to Mr. Crocker for the Curriculum Subcommittee.
Barbara Thompson reminded Council members that she is on sabbatical and asked that proposals be sent to her home address.
AGENDA ITEM IV: OLD BUSINESS
Gordon Crocker reported that 72 items approved by Council were signed by Dr Sutin over the summer months. Some items were not submitted to Dr. Sutin because Mr. Crocker did not receive the cover sheet with original signatures and because some proposals were approved by Council with the provision that the proposal be corrected. In some cases, this did not happen. Mr. Crocker reminded the initiators of the problems, but has not gotten some problems resolved. He will send a list of what Dr. Sutin signed and didn’t to Council members.
Gordon Crocker pointed out that there were far too many curriculum proposals at the end of the academic year, some of which should not have been passed by the Curriculum Subcommittee. Maryann Anderson responded that Council can’t stop progress but it is important that matters be submitted before the end of the year so that proposals can be given due consideration. Mrs. Anderson agreed that the last meeting was horrendous. She proposed that we have perfect copies of proposals before we are asked to vote on something. Mr. Crocker added that in the initial announcement, the entire college community needs to have the full proposal.
Allysen Todd responded that from her perspective as an initiator, having to reproduce so many documents so many times is daunting. She suggested that all proposals could be sent electronically and dealt with that way rather than having the initiator make all the copies. If Council members want a copy, they can print copies for themselves. Barbara Thompson pointed out that electronic copies can’t be easily discussed in a meeting without everyone having a laptop or projecting copies on a screen using a projector which is cumbersome. Diane Maldonado suggested that we might have a College Council Blackboard website for proposals. Toni Carney suggested that she would volunteer her Subcommittee, Academic Standards to do a trial of electronic proposals. Allysen Todd asked that Council continue to brainstorm this issue.
The due date for Curriculum proposals is March 29th. After that date proposals will only go further if there are no corrections. Everything else will be held over to the Fall.
Joanne Jeffcoat suggested that at the beginning of the academic year all College Council members receive a copy of the catalog on CD. Diane Maldonado will send a link for the catalog on the web.
The College will soon have a web based catalog that will be real time. So as proposals are approved, they will be included in the web based catalog. The last day for submissions for the printed catalog is the Christmas break.
Mary Frances Archey reminded Council that Act 46 looks for high occupational courses therefore the catalog descriptions need to have specific job titles attached to them. Learning objectives also need to be included. Electronic copies of courses need to be submitted to Curriculum so that they can be entered on the web site. Even if courses aren’t changing, they will need to be submitted to be included in the web catalog.
Joanne Jeffcoat reminded Council that the cutoff date for program review to be submitted in the old format is October 15th.
Diane Maldonado asked why the College Council minutes are not posted on the College’s website. Barbara Thompson responded that she has been advocating that since November 2003. It was decided that Barbara Thompson will register for website management training in order to put the last three years of minutes onto the website and will continue to add them.
AGENDA ITEM V: NEW BUSINESS
There being no further business, the meeting ended at 3:59 PM.
College Council Secretary