Community College of Allegheny County (CCAC)

Community College of Allegheny County

College Council Meeting Minutes March 26, 2009

COLLEGE COUNCIL MEETING MINUTES
March 26, 2009
College Office Board Room

ATTENDANCE                     

Present   

Absent                    

Guests                  

Richard Allison
Maryann Anderson
Mary Frances Archey   
Gail Boyea          
Joyce Breckenridge
Yvonne Burns
Toni Carney
John Dziak
Rita Gallegos
Carl Francolino
Joanne Jeffcoat 
Charles Martoni 
Maura Stevenson
Barbara Thompson
Ping Wang
Stephen Wells 

Donna Imhoff

Fran Dice
Dan Ference
Stephanie Goloway
Shirley Harr
Norm Johnson
Mary Lou Kennedy
Gretchen Mullin
Allysen Todd
Brenda Trettel
Elizabeth Vargo
Melanie Yeschenko  

    

Maryann Anderson, College Council Chair, called the meeting to order at 2:31 PM. 

AGENDA ITEM I: APPROVAL OF THE MINUTES OF THE
FEB. 26TH, 2009 MEETING

Toni Carney made a motion to approve the minutes of the Feb. 26th, 2009 meeting of College Council. Steve Wells seconded the motion.  The minutes were approved as amended. Rick Allison pointed out that reference was made to the “Tab” in the previous minutes and that the correct word is “Magazine.”

AGENDA ITEM II:SUBCOMMITTEE REPORTS

A.  ACADEMIC PLANNING  

Proposal:  Academic Calendars (AY2011)

Fran Dice discussed the 2011 calendar which has been approved by the Academic Planning Subcommittee. Rick Allison said there was discussion at the Boyce Campus Department Head meeting during which the Department Heads felt that because there would be only a week left in the semester, April 25th is too late to begin registration for Fall 2011. They requested that Council consider moving registration 2 weeks earlier to April 11th.  Council agreed that this was a good suggestion. Fran Dice noted that because Easter is so late, the Spring break is after mid-term exams.

The Summer session has not changed. There are still the 2 6-week summer sessions as well as the 10, 8 and 4 week sessions. Barbara Thompson mentioned that there was discussion earlier in the year about making a significant change to the summer sessions. Fran Dice said this would have to be studied. John Dziak said there was a study done about 25 years ago to determine if the 4-week session was effective.  At that time, it was found that students did very well.

Fran Dice said that because of 1098 tax credit accounting reasons, registration for Summer needs to start in January and not in December; therefore, the Fall 2010 calendar which was approved this past Fall will have to be corrected. Council added to the 2011 calendar that Summer registration would begin on January 3rd

Fran Dice also pointed out that because faculty is split on the issue of a break at Thanksgiving, a full week break occurs in odd years, and a split break occurs in even years; therefore, there is a full week break for Thanksgiving 2011.

Maura Stevenson made a motion to accept the 2011 calendar with the discussed changes. Rita Gallegos seconded the motion, and the motion passed unanimously.

Rick Allison made a motion that the Fall 2009 calendar be changed to remove Summer registration starting in December and that the registration date for the respective summer registrations be the first business day in Jan 2010 and 2011 respectively. Carl Francolino seconded the motion, and the motion passed unanimously.

Rick Allison thanked Council for considering and approving the suggestion made by the Department Heads at Boyce Campus.  This demonstrates to them that they have a voice.

Proposal:  Physical Therapist Assistant Program Review (Code: 628.1)

Joanne Jeffcoat reported that the program review was found to be in order. There were some recommendations regarding purchasing 2 electrical stimulation units, 2 ultrasound units and DVD’s in all areas of physical therapy practice.

Norman Johnson presented the program review and said that the program started in 1988 and most of the equipment dates from then. The equipment will cost approximately $3500. Rick Allison said there is a high likelihood that we will get equipment with Perkins funds.  The program has been accredited several times since its inception; the last being in 2004 when the program was accredited for 10 years. The accreditation team looks closely at passing rates which must be 80%. The passing rate for this Program is 88%.

Gail Boyea made a motion to accept the program review. Toni Carney seconded the motion, and the motion passed unanimously.

Proposal:  Dietetic Technician Program Review (Code: 590)

Joanne Jeffcoat reported that everything in the Program Review was in order.  Elizabeth Vargo who prepared the Review was the presenter. The program which began in the early 1970’s is accredited by the American Dietetic Association through 2013. A requirement of the program is that students, who are mostly part-time, must be able to complete the 2-year Program in a maximum of 4 years. The program has received approval to provide programming for graduates of 4 year programs to be able to receive credentialing through the American Dietetic Association.  This is done online and has resulted in a 30% increase in enrollment.

Graduates find employment in long term care facilities and hospitals; however, the field is expanding to include personal training, wellness facilities, the public health arena, and food banks. The placement rate is 90%.

Recommendations include a full-time faculty position which would enhance the program as well as dedicated space.

Steve Wells made a motion to accept the Program Review. Rick Allison seconded the motion and the motion passed unanimously.

B.  ASSESSMENT AND RESEARCH

Ping Wang reported on the last Subcommittee meeting during which was a presentation by representatives from the company Respondus. They provide test security protection for Blackboard.

Dwight Bishop reported that the online SOSO is going well. There were 300 students out of 900 who have responded.

Mary Kate Quinlan reported that the College is offering incentives in the form of $100 gift cards for faculty to complete the Classroom Assessment Techniques (CAT).

Mr. Wang discussed the student guide which prepares students for online classes. These are mailed to students after they have registered. He said perhaps they should be mailed before students register so they know what to expect.

Carl Francolino mentioned early plans to have a distance learning summit. The Subcommittee will consider topics to be discussed.

C.  CURRICULUM

Proposal:  Change to ECD Program Description:  Adding Clearance Information

The following sentence is being added to each program description, “Additionally, if required by a field/practicum site, students will need to obtain the FBI Criminal History Record Check (Act 114).

Gail Boyea made a motion to accept the proposal. Toni Carney seconded the motion and the motion passed unanimously.

Proposal:  Updating the Course Description section of the Common Course Syllabus for EDU204

The following sentence is being added to each of the 6 ECD program descriptions, “Additionally, if required by a field/practicum site, students will need to obtain the FBI Criminal History Record Check (Act 114).

Stephanie Goloway presented this proposal along with Brenda Trettel.  The addition changes the program description so that students are aware of the requirement. Students are not permitted to observe or enter any PA State educational facility without this clearance.

Rick Allison asked if the warning should be more generic. Ms Goloway replied that the wording needs to be specific so our students can plan to obtain the record check in terms of time and money.

Students may start the course, but may not observe without the clearance. The number of students who don’t have their clearances in time is very small. There are some school districts that require a TB test, hepatitis B shots, etc in addition to the clearances.

Ms Goloway said the students have 1 hour of lecture and 45 hours of observation.  Maura Stevenson noted that this is incorrectly stated and will need to be brought to the Curriculum Subcommittee in the Fall to have the hours looked at.

Rita Gallegos made a motion to accept the proposal with the understanding that the Department will come back in the Fall to revisit the distribution of lecture/lab hours. Toni Carney seconded the motion and the motion passed unanimously.

Proposal:  Changes to Basic Computer Aided Drafting (717) Program

The proposal was presented by Dan Ference and Gretchen Mullin.

The course EDD 150 3D Modeling has run 4 times as an experimental course. The field is moving from 2 D modeling in architecture to 3 D. Mr. Ference would like to continue running the course and tie it to the Certificate Program. The changes would eliminate EDD 130 which is old technology.  EDD 130 would run for the last time in Fall 2009. After that it would be removed from both the Certificate and Associate Degree Programs and the catalog. Additionally five program goals were added to the Certificate Program. Steve Wells asked if a listed topic should be “Orientation and overview of the course.” Mr. Ference felt it was understood.

Mr. Ference mentioned that he will be running an experimental course in which students will utilize Revit 2, a software package which will allow students more design capabilities and allow students to design green spaces.

Chuck Martoni made a motion to accept the proposal. Joyce Breckenridge seconded the motion and the motion passed unanimously.

Proposal:  Changes to Social Work Program

Brenda Trettel presented the proposal and explained that there are 2 courses in the program that no longer run, SOW 105 Basic Concepts of Mental Retardation and SOW 111 Home/Health Management. The proposal allows ECD 202 Children with Special Needs to be substituted for PSY 212 Psychology of Developmental Disabilities which does not always run. Additionally some typographical errors were corrected.

Chuck Martoni made a motion to accept the proposal. Barbara Thompson seconded the motion and the motion passed unanimously.

Proposal:  Changing the pre-requisite of AVT110 to co-requisite

Brenda Trettel explained that AVT 101, Private Pilot Theory is a pre-requisite for AVT 110, Aviation Meteorology when they should be co-requisites. Steve Wells suggested that if they were just listed in the same semester, a student could take one course at a time.  Being co-requisites, a student would be forced to take the 2 courses at the same time. Mrs. Trettel said that there is no full-time aviation faculty to consult and to really look at the curriculum, but the part-time Instructors felt strongly that the courses should be co-requisites. She did request a faculty member in the fall through Academic Planning, but the position did not make the cut.

Gail Boyea made a motion to accept the proposal. Toni Carney seconded the motion and the motion passed unanimously.

Proposal:  Delete GGY110 – Weather and Man and PHS110 – Principles of Science.  Add PHS108 – Introduction to Weather

Brenda Trettel presented the proposal which recommends that 2 courses, GGY110 and PHS110 be deleted from the catalog because they are not part of any program and have not run in many years. PHS 108 Introduction to Weather covers this topic.

Steve Wells noted that the first sentence of the catalog description is not a complete sentence.  Brenda Trettel will correct this.

Yvonne Burns made a motion to accept the proposal. Steve Wells seconded the motion and the motion passed unanimously.

Maura Stevenson commented that there was an incorrect link to an old Curriculum form on the College Council website which resulted in some proposals being submitted on the wrong form. Barbara Thompson corrected it.

D.   ACADEMIC STANDARDS AND STUDENT AFFAIRS

Proposal:  Student Academic Complaint Form

Toni Carney reported that the Subcommittee met on March 19th and approved this proposal. The form refers to the Student Academic Complaint policy in the handbook. The form is a way of guiding students along the process. This form is only for the formal stage when the informal stage has yielded unsatisfactory results. Dr. Todd said the form would be put on the CCAC website. Steve Wells noted that the forms should also be available at Advising and in the Associate Dean’s office. The online version of the form will link to the Student Handbook. A signature line for the student will be added under the line for their printed name.

Steve Wells made a motion to accept the proposal. Joanne Jeffcoat seconded the motion and the motion passed unanimously.

Proposal:  Financial Aid Refund Process

Mary Lou Kennedy and Shirley Harr presented the proposal which addresses the timing and dispersal of funds at the start of the semester. What they have found is that some students have not used the funds for College and have just walked away. This is registered as a debt on the student’s record, but the College is then obligated to return the funds. For Fall 2008, the College had to return $700,000 to the State and Federal governments. 

To try to curb this, they surveyed similar institutions, how they handle financial aid, and what they do.  They found that 60% of them are waiting until 2 weeks into the semester before dispersing funds.  Some wait until we are 60% into the semester. Some delay dispersements until 75% into the semester. The proposal recommends that financial aid be dispersed immediately following the 75% refund period of the semester.

If the proposal is approved, the College will buy a software package that interfaces with Datatel.  Students will then be able to charge books bought in the bookstore utilizing Financial Aid money if appropriate and that window of time for returns will be extended to 2 weeks. This would also apply to Pittsburgh Promise students. The software costs between $15,000 and $30,000 and will come out of bookstore revenues.

Carl Francolino said that it is important for faculty to report attendance for the financial well being of the institution.  Students will be notified in award letters, specific post cards, and on the financial aid website that the dispersal time is changing.

We are typical of what is happening at other community colleges. Our bad debt is increasing because of the poor economy. The reduction of the debt will be our assessment of how well this new policy is working. If approved, the proposal would start the 2nd summer session 2009. 

Carl Francolino made a motion to accept the proposal. Joanne Jeffcoat seconded the motion and the motion passed unanimously.

AGENDA ITEM III: UNFINISHED BUSINESS

Dr. Johnson will be at our next meeting, April 23rd to discuss the distance learning proposal.

AGENDA ITEM IV: NEW BUSINESS

There being no further business, the meeting ended at 5:22 PM.

Respectfully submitted,
Barbara Thompson
College Council Secretary