Community College of Allegheny County (CCAC)

Community College of Allegheny County

College Council Meeting Minutes August 27, 2009

COLLEGE COUNCIL MEETING MINUTES
Aug. 27th, 2009
Office of College Services Board Room

ATTENDANCE                     

Present   

Absent                    

Guests                  

Richard Allison
Maryann Anderson
Gail Boyea
Yvonne Burns
Toni Carney
John Dziak
Rita Gallegos
Carl Francolino
Donna Imhoff
Joanne Jeffcoat
Maura Stevenson
Barbara Thompson     
Ping Wang
Stephen Wells 

 Mary Frances Archey   
 Joyce Breckenridge
 Charles Martoni  

Ryan Alexander
Kristen Cinkovic

Maryann Anderson, College Council Chair, called the meeting to order at 2:31 PM.

AGENDA ITEM I: WELCOME AND INTRODUCTIONS

Maryann Anderson welcomed everyone to a new year at College Council and asked everyone to introduce themselves.

AGENDA ITEM II:ELECTION of FACULTY MEMBERS on COLLEGE COUNCIL to the FOLLOWING POSITIONS

The election of faculty members to the following College Council positions took place.  All nominations were unchallenged and affirmatively voted on unanimously.

Secretary of College Council

          Barbara Thompson

Curriculum

            Chair   Maura Stevenson
            Secretary Rita Gallegos

Academic Standards and Student Affairs

            Chair Toni Carney
            Secretary Dan Maddox

Academic Planning

            Chair   Joanne Jeffcoat
            Secretary  Steve Wells

Assessment and Research

            Chair Carl Francolino
            Secretary Mary Ellen Driver

AGENDA ITEM III: RESPONSIBILITIES OF THE SUBCOMMITTEES

Maryann Anderson distributed a copy of the Collective Bargaining Agreement Article XXVIII, Governance, F, 4 a, b, c, and d and reviewed the language for each subcommittee. She asked each Chair and Secretary if they had any questions regarding those responsibilities.

AGENDA ITEM IV: COLLEGE COUNCIL PROTOCOL

Maryann Anderson reviewed the guidelines for members and guests of College Council (College Council Protocol). Carl Francolino suggested that the URL for the Protocol appear on the agenda for College Council and the Subcommittee meetings. This protocol which includes guidelines for members and guests appears at http://www.ccac.edu/default.aspx?id=150857

AGENDA ITEM V: COLLEGE COUNCIL CALENDAR

Maryann Anderson reviewed the upcoming dates for College Council.  All meetings are at 2:30 PM in the Board Room of the Office of College Services except for the December and May meetings which traditionally meet at an earlier time to be announced. College Council meets the 2nd and 4th Thursdays of the month. College Council meetings for the academic year are:

Aug. 27th, 2009
Sept. 10th, 2009
Oct. 8th, 2009
Oct. 22nd, 2009
Nov. 12th, 2009
Dec. 10th, 2009
Jan. 14th, 2010
Jan. 28th, 2010
Feb. 11th, 2010
Feb. 25th,  2010
March 11th, 2010
March 25th, 2010
April 8th, 2010
April 22nd, 2010
April 29th, 2010 (tentative)
May 6th, 2010

The Subcommittees meet the 1st and 3rd Thursdays at the Office of College Services. The Curriculum Subcommittee meets in the Board Room and Subcommittees meet in conference rooms at the Office of College Services. The Curriculum Subcommittee meets at 2:00 PM, Academic Standards and Student Affairs meets at 2:30 PM, Academic Planning meets at 3:00 PM and Assessment and Research meets at 3:00 PM. Subcommittees may meet on September 3rd if the Chair is able to assemble the Subcommittee members. Subcommittee meetings for the 2009-2010 academic year are:

Sept. 3rd, 2009 (tentative)
Sept. 17th, 2009
Oct. 1st, 2009
Oct. 15th, 2009
Nov. 5th, 2009
Nov. 19th, 2009
Dec. 3rd, 2009
Jan. 21st, 2010
Feb. 4th, 2010
Feb. 18th, 2010
March 4th, 2010
March 18th, 2010
April 1st, 2010
April 15th, 2010

AGENDA ITEM VI: UNFINISHED BUSINESS

Background Check for Computer Forensics Courses
At the May 7th, 2009 meeting of College Council, a proposal was presented by Rod Farkas and Rick Allison which among other things proposed dropping the pre-requisite language “and state criminal history check” from CIT 280, Computer Forensics 2 and CIT 281, Project in Computer Forensics. Council accepted the proposal under the condition that dropping the criminal history check language was agreeable with the College President or the College attorney.

Mr. Allison reported that after checking with Randy Gaab and the College Attorney, it was decided that the practice the CIT faculty had been using requiring students to sign an ethics statement would be dropped. This statement, “Each student is required to sign an ethics agreement with the instructor” appeared at the end of the course descriptions for CIT 280 and 281. It would not have held up legally.  The state criminal history check prerequisite should be reinserted, but the process needs more work. There are still questions regarding who will initiate the background check, who will collect it, and whether an FBI finger print check is needed.

Joanne Jeffcoat mentioned that for some courses a state criminal history check is done, but if the student hasn’t been a resident of Pennsylvania for two years, then an agency her department uses will perform a state check in the former state of residency.

We are seeing more and more of these checks being required.  Mary Ellen Driver mentioned that agencies should be doing these checks and this should not be the responsibility of faculty.

Correction to the College Council Minutes, April 23rd, 2009 Minutes
Bob Koch requested that the minutes of the April 23rd, 2009 meeting of College Council under Program/Discipline Review: Automotive Program be corrected. A line in the paragraph reads, ”Despite their best efforts, there are no females or people of color enrolled.” Mr. Koch would like this changed to, “Despite their best efforts there are few females or people of color enrolled.”

Robert’s Rules of Order does not allow the April 23rd minutes to be corrected, so corrected language appears here. To avoid any future problems, Barbara Thompson will send the draft minutes to all presenters at the same time as draft minutes are sent to members of Council. Presenters will have to respond within 24 hours with corrections.

AGENDA ITEM VI: NEW BUSINESS

FA Link Implementation Delay
At the March 26, 2009 meeting of College Council, a Financial Aid Refund Process was approved by Council. If accepted by the President, the College would purchase a software package that interfaces with Datatel which would permit students on Financial Aid to purchase books using a draw account against their Financial Aid.  The software was to be installed and in use for the beginning of the Fall semester. Mary Frances Archey informed Council that the installation of the software is delayed because there has not been enough time to install it and have it working properly. This notification was necessary because the proposal identified the installation date as Fall 2009. The software should be functional by the Spring semester.

Assessment & Research Sub-Committee Recognition
College Council congratulated the Assessment and Research Subcommittee for receiving the President’s Innovation Award for developing an online version of the Survey of Student Opinion (SOSO). This has increased the response from students taking online courses from 2% with the email version to 30% with the online version.

Group Photo
Ryan Alexander from the Marketing Department took a photo of Council for the College Council website.

Experimental Course Form
Rick Allison mentioned that the Experimental Course Form is in the process of final review and should be presented to College Council soon. After it is approved, it will be posted on the College Council website.

Subcommittee Minutes
Subcommittee Secretaries were reminded to put minutes on the website. Steve Wells is working with Amanda Lawson on the Academic Planning Minutes. Barbara Thompson volunteered to add the new faculty members of Subcommittees if the Subcommittee Chairs or Secretaries will send them to her. 

Maryann Anderson asked each Subcommittee Chair to send out an email to faculty asking for members.

There being no further business, the meeting ended at 3:44 PM.

Respectfully submitted,
Barbara Thompson
College Council Secretary