Community College of Allegheny County (CCAC)

Community College of Allegheny County

College Council Meeting Minutes October 29, 2009

COLLEGE COUNCIL MEETING MINUTES
October 29, 2009
Office of College Services Board Room

ATTENDANCE                     

Present   

Absent                    

Guests                  

Richard Allison
Maryann Anderson
Mary Frances Archey
Yvonne Burns
Toni Carney
Mary Ellen Driver
John Dziak
Carl Francolino
Rita Gallegos
Joanne Jeffcoat
Dan Maddox
Maura Stevenson
Barbara Thompson
Stephen Wells 

Joyce Breckenridge
Donna Imhoff
Charles Martoni


Joe DeBlassio
Frances Dice
Rod Farkas
Walt Pauli
Don Smith
Tom Turich
Luis Ulloa
Eileen Wrigley

Maryann Anderson, College Council Chair, called the meeting to order at 2:30 PM.

AGENDA ITEM I: APPROVAL OF THE MINUTES OF THE
OCTOBER 8, 2009 MEETING

Steve Wells made a motion to approve the minutes of the Oct. 8, 2009 meeting of College Council.  Rita Gallegos seconded the motion.  The minutes were approved as amended.

AGENDA ITEM II:SUBCOMMITTEE REPORT

A.  ACADEMIC STANDARDS AND STUDENT AFFAIRS 

Toni Carney reported that the last meeting of the Subcommittee was cancelled. There will be two proposals discussed at the Nov. 5 meeting: a proposal on a post-medical withdrawal deadline and a proposal dealing with a replacement of the nursing NET test.

B.  ASSESSMENT AND RESEARCH

Mary Ellen Driver reported that the Subcommittee discussed the tremendous concern regarding the condition of the server. Ibrahim Garbioglu will attend the next meeting of the Subcommittee to deliver a status report. The server continues to go down and must be rebooted. There is special concern because the bids for a new server have not gone out yet. Mary Frances Archey said that there is a back up plan for the server.

The Subcommittee is also working on a link between distance learning and information literacy. Tomi Waters will be attending the Subcommittee meeting on Nov. 19 to discuss the availability of grant money.

The Subcommittee is also pursuing a means to do a virtual meeting so there is true representation from all campuses. 

C.  CURRICULUM

Proposal: Fundamentals of Programming using 3-D Animation
Don Smith presented the proposal and explained that the course being proposed is a course that deals with fundamental programming principles that use 3D animation. The course utilizes Alice software which helps instructors teach abstract programming concepts. This Fall, two sessions of the course are being taught experimentally. This is the second semester that the course has been offered.  Mr. Smith mentioned that there is a grant for implementing the course. Mary Frances Archey expressed surprise that there was no lab fee attached to the course.

Barbara Thompson made a motion to accept the proposal. Toni Carney seconded the motion and the motion passed unanimously.          

Proposal: CIT Course Changes
Walt Pauli presented proposed changes for the Information Technology Support Degree and Certificate Programs. The title for CIT 115 would be changed from Information Technology: Hardware and Software to Introduction to Information Technology. Learning objectives were restated for CIT115, 150, 220, 255, 602, 604, 606, and 608. CIT 111 was removed as a pre-requisite to CIT 205, 220, and 255. Editorial changes were also made to CIT 220, 601, 602, 604, 606, 608, and 615.

Joanne Jeffcoat made a motion to accept the proposal. Carl Francolino seconded the motion and the motion passed unanimously.

Proposal: CIT Program Changes
Walt Pauli presented this proposal in which CIT 181, Principles of Information Security would be added to the set of existing electives.

Steve Wells made a motion to accept the proposal. Toni Carney seconded the motion and the motion passed unanimously.

Proposal: CIT Course Deletions
Walt Pauli presented the proposal which would delete the Cisco courses and a number of 600 level courses that have not been offered in years.

Rick Allison made a motion to accept the proposal. Toni Carney seconded the motion and the motion passed unanimously.

Rick Allison thanked Eileen Wrigley, Don Smith, and Walt Pauli for being so thorough in preparing the proposals.

Mary Frances Archey asked whether the Tech Prep Option should continue to be listed, as it is no longer valid and is confusing to students. 

Steve Wells made a motion to remove the wording “tech prep option” and any reference to it wherever it may appear in the catalog or on the web. Mary Ellen Driver seconded the motion and the motion passed unanimously.

D.   ACADEMIC PLANNING

Proposal: Academic Calendars for 2012 and 2013
Joanne Jeffcoat explained that Fran Dice initially came to the Subcommittee meeting in September for a discussion of the many different calendar scenarios, and a hearing was held on Oct. 1. Mrs. Jeffcoat explained that the minutes of the meeting and the proposed calendars were distributed last week which caused a lot of discussion. 

Fran Dice explained that in building the calendars she considered the following: State requirements, contractual holidays, the new late registration policy for which there must be adequate time for registration immediately before the start of classes, students knowing whether they have passed a course before registering for additional courses, faculty preferences that classes start on Mondays, and that there be an adequate break during the semester.   

There was a lot of controversy over the summer sessions for the proposed calendars. Instead of a second 6-week session, the first 6-week session would be followed by a 4-week session. This second session was shortened so that grades could be run, students would have adequate time to deal with suspensions, and students would have an adequate time to register. Mrs. Dice also said that a study was done of grades earned during a 4-week session and they were very good.

Joe DeBlassio spoke and explained that replacing the second 6-week summer session with a 4-week session would eliminate the sequential math courses that run during the summer. A math course cannot be run in 4 weeks.  A second 6-week session also allows students from other Colleges to take a course during the second 6-week session if they have missed the first session. He also wondered why student appeals could not run throughout the summer.

Maura Stevenson said that she was not surprised about the grade distribution in the 4-week session.  Students taking those classes are self-selecting. Dr. Stevenson said she checked the impact on her own department, biology, and found they would lose 96 students and possibly another 68. Also, most faculty do not want to teach a 4-credit course in 4 weeks. It is very difficult to staff those classes.

Yvonne Burns said the Pittsburgh public schools don’t let out until the end of June. We are trying to capture the Pittsburgh Promise students and get them into school as soon as possible. These students need a 6-week session at the end of the summer.

In considering the 2012 calendar, the 15-week Spring start date would be Jan. 16, with a Spring break April 2-8. Classes would end May 7 and final exams would end May 14. Considering the Fall semester, the 15-week Fall semester would start Aug. 20, with a full week for Thanksgiving, Nov. 19-25. Classes would end Dec. 10 and final exams would end Dec. 17.

A motion was made by Rita Gallegos to accept the 2012 calendar as proposed with the last summer session being a 4-week session. The motion was seconded by Yvonne Burns.  The motion failed, 12 opposed and 1 abstention.

The calendar was amended to change the last 4-week summer session to a 6-week session that starts on July 2 and ends on Aug. 10, with finals grades due Aug. 14. Carl Francolino made a motion to accept the amended calendar. Steve Wells seconded it. The motion passed unanimously.

In consideration of the 2013 calendar, the start date for the 15-week Spring semester would be Jan. 14, with a full week for Spring break, Mar. 25-31. Classes would end May 6 and finals would end May 13. The same objections for the final 4-week Summer session applied.

The 15-week Fall semester for 2013 would start on Aug. 19 with a split break, Oct. 7 and 8 and Nov. 27 – Dec. 1. Classes would end on Dec. 9 and final exams would end Dec. 16.

Toni Carney made a motion to accept the proposed calendar. Steve Wells seconded the motion and the motion failed with all opposed.

Carl Francolino made a motion to accept the amended calendar removing the final 4-week session and replacing it with a 6-week session that would start July 1 and end on Aug. 9, with grades due Aug. 13. Steve Wells seconded the motion and the motion passed unanimously.

Mary Frances Archey reminded Council that these are the College standard calendars. There are special calendars such as the Work Force Fast Track programs which have unique calendars.

Proposal: Change in Timeline for Summer Schedule Building and Registration
Fran Dice said that in the past, summer registration would start in December.  This was changed about a year ago to January because of tax reporting concerns. Recently, department heads have said they could develop a better summer schedule if they could see the statistics from the Spring enrollment. This would move the start of summer registration to the beginning of February. Rick Allison mentioned that the Boyce department heads were very much in favor of this.

Steve Wells made a motion to accept the proposal to amend the summer schedule building to allow for later summer registration. Joanne Jeffcoat seconded the motion and the motion passed unanimously.

Hiring Justification Form
Joanne Jeffcoat presented to Council a packet of the hiring justification forms for full-time teaching faculty, Ed Techs, Counselors, Librarians, and Minority Interns. The forms for Counselors and Librarians were approved by Council previously but the other forms have not. The Subcommittee needs to be able to adjust the dates on the forms as is appropriate. Mrs. Jeffcoat commented that the forms are not perfect, but they meet the needs of the Subcommittee. Also included in the packet was the timeline.

John Dziak asked why Academic Planning was making recommendations regarding Minority Interns when those positions are temporary full-time positions that are not covered under the Subcommittee duties. Maryann Anderson will ask Dr. Johnson if he would like Academic Planning to continue to make recommendations regarding Minority Interns, or if they should be handled by another committee separate from the governance process.

The timeline was reviewed and is satisfactory except for a minor editorial change. Dr. Archey will distribute information to the Academic Deans on Monday.

The dates on the full-time Faculty forms and Ed. Tech forms need to be able to be adjusted. The Minority Intern form, which is new, should have “full-time temporary” added to the top of the form, the demographics need to be reviewed by Institutional Research, SCH and FTEF should be spelled out to Student Credit Hours and Full-time Equivalent Faculty, and editorial changes will be made to the bullet points at the bottom of the form.

Maura Stevenson made a motion to accept the hiring forms and timeline as revised. Rita Gallegos seconded the motion and the motion passed unanimously.

AGENDA ITEM III: UNFINISHED BUSINESS

There was no unfinished business.

AGENDA ITEM IV: NEW BUSINESS

There was no new business.

There being no further business, the meeting ended at 5:00 PM.

Respectfully submitted,
Barbara Thompson
College Council Secretary