Community College of Allegheny County (CCAC)

Community College of Allegheny County

College Council Meeting Minutes April 8, 2010

COLLEGE COUNCIL MEETING MINUTES
April 8, 2010
Office Of College Services Board Room

ATTENDANCE                     

Present   

Absent                    

Guests                  

Richard Allison
Maryann Anderson
Mary Frances Archey
Joyce Breckenridge
Yvonne Burns
Toni Carney
Mary Ellen Driver
John Dziak
Carl Francolino
Rita Gallegos
Donna Imhoff
Joanne Jeffcoat
Rachel Matheis
Maura Stevenson
Barbara Thompson
Stephen Wells 

Charles Martoni

Dwight Bishop
Jane Coughanour
Rod Farkas
Mary Kate Quinlan
Judy Savolskis
Allysen Todd
Tom Turich

Maryann Anderson, College Council Chair, called the meeting to order at 2:34 PM.   

AGENDA ITEM I: APPROVAL OF THE MINUTES OF THE
MARCH 25, 2010 MEETING

Mary Ellen Driver moved to approve the minutes of the March 25, 2010 meeting of College Council.   Rita Gallegos seconded the motion.  The minutes were approved as amended. Barbara Thompson thanked Toni Carney and Rita Gallegos for filling in for her as College Council secretary at the last meeting.

AGENDA ITEM II:DISTANCE LEARNING SCHEDULING
TASK FORCE REPORT

Last Spring a proposal regarding the scheduling of distance learning courses was brought to College Council. As a result, Dr. Johnson formed a task force, headed by Donna Imhoff, to examine the situation. In addition to Dr. Imhoff, members of the task force include: Dwight Bishop, Rod Farkas, Tony Lucas, Tom Turich, and Sulakshana Plumley.

In her presentation, Dr. Imhoff said that problems regarding scheduling distance learning courses have existed for at least five or six years. Courses were previously scheduled on a rotational basis; however, the rotation was not being properly maintained. Distance learning seniority dates were established, but in some cases the seniority dates were not traditional. Instead, the dates faculty members started teaching distance learning courses were used.

The task group was charged with answering this question, “Does the current system of listing distance learning courses in the printed schedule of classes give any single campus an advantage over another campus with regard to distance learning enrollment and course cancellation rate?”

The task force tried to use a data-driven approach recognizing that there would not be a perfect solution. They looked at data from Fall 2005 through Fall 2009. There were three issues the task force considered:

1.    Process

2.    Planning and how it is presented online and in print

3.    AFT Contract language.

As a result of their analysis, the task group came up with the following:

Primary Recommendation (first choice)

1.    Scheduling should be listed and rotated by campus each semester in the printed schedule.

2.    Distance learning courses would be listed according to course/campus offerings in the printed semester schedule by campus block with all Internet classes appearing at the bottom of each course listing, by a sorting rotation by course and campus.

3.    If there is space in the printed schedule, it is recommended that the courses also appear in a separate section titled “Distance Learning."

Example:

Fall

Spring

CIT 100 Alleg 1st section

CIT 100 Boyce 1st section

CIT 100 Boyce 1st section

CIT 100 North 1st section

CIT 100 North 1st section

CIT 100 South 1st section

CIT 100 South 1st section

CIT 100 Alleg 1st section

CIT 100 Alleg 2nd section

CIT 100 Boyce 2nd section

CIT 100 Boyce 2nd section

CIT 100 North 2nd section

Etc.

Etc.

The secondary recommendation (second choice):

1.    Scheduling should be listed and rotated by campus each semester in the printed schedule.

2.    Non-distance learning courses would be listed according to course/campus offerings in the printed semester schedule by campus block. All Internet courses/sections would appear at the bottom of each campus listing by numerical sorting rotation.

3.    If there is space in the printed schedule, it is recommended that the courses also appear in a separate section titled “Distance Learning.”

Example:

Fall

Spring

CIT 100 Alleg 1st section

CIT 100 Boyce 1st section

CIT 100 Alleg 2nd section

CIT 100 Boyce 2nd section

CIT 100 Alleg 3rd section

CIT 100 North 1st section

CIT 100 Boyce 1st section

CIT 100 North 2nd section

CIT 100 Boyce 2nd section

CIT 100 North 3rd section

CIT 100 North 1st section

CIT 100 South 1st section

Etc.

Etc.

The task group looked for a system that was equitable and practical for all, and that did not require odd programming or maintenance.

Additional recommendations include:

Scheduling should remain in each academic department.

Scheduling should be listed and rotated by campus each semester.

Internet courses should be listed in a block below courses in the Magazine.

The task group did not include Summer terms in this consideration because Summer courses are all overages, and scheduling does not fall into the normal scheduling rotation.

Dr. Imhoff stressed that a key component is the need for inter-campus planning concerning how many sections there will be.

Barbara Thompson stressed the need for the complete report and recommendations to be sent out to the College community. Because of AFT contract negotiations and the need to schedule and publish the schedule ahead of time, if this proposal were accepted during negotiations it would be 2012 before anything would be implemented.  Maryann Anderson remarked that Dr. Johnson favors the Primary Recommendation. 

Dr. Imhoff thanked all of the members of the task force for all of their hard work.

AGENDA ITEM III:SUBCOMMITTEE REPORTS

A.  ASSESSMENT AND RESEARCH  

Carl Francolino reported that the Subcommittee did not meet.  The next meeting will be April 15, and it will be a year end wrap-up meeting.

B.  CURRICULUM

Proposal:  Medical Laboratory Assistant Program (#571) Course Revisions
This proposal involved changing the course descriptions and learning outcomes for MLA 101- Laboratory Specimen Processing and MLA 102 - Medical Laboratory Assistant Externship.  All revisions requested by the Curriculum Subcommittee were included.

Carl Francolino moved to accept the proposal. Toni Carney seconded the motion, and the motion passed unanimously.

Proposal:  Medical Laboratory Technician Program (#525) and Course Revisions
Maura Stevenson remarked that this proposal was more extensive than the last proposal, but still very straight forward. Jane Coughanour, the initiator, explained that the course requirements and program descriptions were revised based upon recommendations by the program accrediting agency, NAACLS. CHM 120 was eliminated as a requirement. Some program applicable bio-organic chemistry content was added to MLT 161, and the credits for that course were increased from three to four credits. Several courses were moved in order to adjust students’ credit load by semester.

Mary Ellen Driver moved to accept the proposal. Joanne Jeffcoat seconded the motion and the motion passed unanimously.

Proposal:  Pharmacy Technician Degree Program (#518.1) and Pharmacy Technician Certificate Program (#418.1) and Course Revisions
This proposal involved revising the course descriptions and learning outcomes for 10 PHT courses. Additionally, PHT 200 was deleted from the program because it has not been offered in several years.

Carl Francolino moved to accept the proposal. Rita Gallegos seconded the motion and the motion passed unanimously.

Maura Stevenson mentioned that today is the deadline for submitting curriculum proposals for the 2009/2010 academic year. Seventeen new proposals have been submitted. The Curriculum Subcommittee will meet on April 15, and April 29.

C.  ACADEMIC PLANNING

Joanne Jeffcoat reported that the Subcommittee did not meet. There are four or five program reviews to consider at their next meeting.

D.   ACADEMIC STANDARDS AND STUDENT AFFAIRS

Proposal:  CCAC Prior Learning Assessment Process (Tabled 3/25/10)
This proposal was tabled at the last meeting of College Council. Toni Carney moved to un-table the proposal. Maura Stevenson seconded the motion, and the motion passed unanimously.

Maryann Anderson thanked Judy Savolskis and Steve Wells for collaborating so well on this proposal and thanked Toni Carney, as well, for summarizing the issues in the minutes of the last College Council meeting.

In deliberations regarding this proposal since the last meeting of Council, Don Jukes suggested that the non-credit courses covered in the proposal could be treated in the same manner as experimental courses. As a result, the following paragraph was added to the proposal, “Articulation agreements that are developed between CCAC non credit and the CCAC academic division as a result of this evaluation procedure for non credit competency based skill course(s) have to be taken through the governance process for review.  This review has to happen before or during the second offering of the non credit course(s) listed in the individual articulation agreement.  As part of the review, in addition to the articulation agreement, the non credit division must also supply appropriate supporting documentation of parallel learning outcomes.”

Furthermore, Judy Savolskis removed the word “preferable” from section B.1. as it refers to faculty. A list of programs in which this procedure also would be used was provided.

Donna Imhoff moved to accept the proposal. Rita Gallegos seconded the motion and the motion passed unanimously.

AGENDA ITEM IV: UNFINISHED BUSINESS

There was no unfinished business

AGENDA ITEM V: NEW BUSINESS

Subcommittee Minutes
Maryann Anderson reminded the Subcommittee secretaries of their obligation to distribute minutes to the College community and post the Subcommittee minutes on the College Council website in a timely manner. Rita Gallegos remarked that it has been very difficult to attend training at times offered because of teaching schedules. Members agreed that the training should be specifically on posting minutes onto the College Council website. Maryann Anderson will speak to Nancilee Burzachechi about making arrangements for more specific training.  

Math Enrichment Course, YAG010
Barbara Thompson questioned a new non credit course, YAG010 listed in the Credit Magazine above Math 080. The course came about after College Council approved a proposal last Spring to allow those who take the math placement test and score below 24, to be provided with some form of math remediation. As a result Allysen Todd, the Discipline Dean, created a non credit, pass/fail math course.  Barbara Thompson questioned why it did not come from the math faculty, why the faculty had little input, and why, even though it is a non credit course, it did not go through governance. Allysen Todd explained that she met with Math faculty in August and distributed a handout concerning the Downtown Center’s pilot project. In February, she sent emails to all math faculty asking for advice. Dr. Todd said that she referred back to the pilot project run by the Downtown Center, listed 13 bulleted topics, explained the intent, suggested a title, and asked for help.  She received eight responses, which she incorporated. The first course will be offered in the fall. Dr. Todd was asked to return to Council to provide data regarding the effectiveness of the non-credit courses.  

College Council Elections
Maryann Anderson reported that the following College Council positions are open for the next academic year:

Allegheny                     Occupational Technologies
Boyce                          Arts and Sciences
North                           Occupational Technologies
South                          Arts and Sciences
South                          Occupational Technologies (one year term)
College-wide                Counselor

Interested parties should contact Maryann Anderson, John Dziak, or the AFT Office by April 30, 2010.

President’s Council
Maryann Anderson reported that President’s Council did not meet in March.

Remaining Meetings
College Council will meet April 22, and May 6. The May 6 meeting will commence at 1:00 pm, with lunch served at 12:30 pm.

There being no further business, the meeting ended at 4:50 pm.

Respectfully submitted,
Barbara Thompson
College Council Secretary