COLLEGE COUNCIL MEETING MINUTES 
AUGUST 25, 2011
OFFICE OF COLLEGE SERVICES BOARD ROOM  

ATTENDANCE
PRESENT                                         ABSENT                                GUESTS
Richard Allison                                  John Dziak                             
Maryann Anderson                             Nancy Jenkins                                                
Mary Frances Archey                         Joe Spivak                                                      
Carl Francolino
Rita Gallegos
Jane Greenwood
Shirley Harr    
Donna Imhoff
Evelyn Kitchens-Stephens
Audrey Rosenthal
Vickie Rostis
Barbara Thompson
Marianne Trale
Stephen Wells

Maryann Anderson, College Council Chair, called the meeting to order at 2:30 PM.   

AGENDA ITEM I: WELCOME AND INTRODUCTIONS

Each member introduced themselves and Maryann Anderson described the four Subcommittees. Mrs. Anderson distributed copies of the names of College Council members, and a list of the administrative members who have been appointed to the Subcommittees.

AGENDA ITEM II: ELECTION OF FACULTYMEMBERS
ON COLLEGE COUNCIL TO THE FOLLOWING POSITIONS

The following faculty members have been elected as Secretary of College Council, and Chair and Secretary of the Subcommittees.

A.  SECRETARY OF COLLEGE COUNCIL 
Barbara Thompson

B.  CURRICULUM
Rita Gallegos, Chair
Marianne Trale, Secretary

C.  ACADEMIC STANDARDS AND STUDENT AFFAIRS
Evelyn Kitchens-Stephens, Chair
Audrey Rosenthal, Secretary

D.   ACADEMIC PLANNING
Steve Wells, Chair
Vickie Rostis, Secretary

E.   ASSESSMENT AND RESEARCH
Carl Francolino, Chair
Joe Spivak, Secretary 

AGENDA ITEM III: RESPONSIBILITIES OF THE SUBCOMMITTEES

Maryann Anderson distributed the descriptions of the Subcommittees from the AFT Collective Bargaining Agreement and described the responsibilities.

A.  CURRICULUM

The Curriculum Subcommittee is responsible for recommending new courses and programs as well as recommending changes to courses and programs. They are also responsible for curriculum development and consideration of the transferability of courses and programs.

B.  ACADEMIC STANDARDS AND STUDENT AFFAIRS

Academic Standards and Student Affairs is responsible for issues pertaining to advising, admissions, registration, testing, grading, retention, appeals and the Student Handbook.

C.   ACADEMIC PLANNING

Academic Planning is responsible for reviewing and making recommendations for hiring AFT positions. The Subcommittee is also responsible for program review and the academic calendar.

D.   ASSESSMENT AND RESEARCH

Assessment and Research is responsible for distance learning, assessment, and creative initiatives.

AGENDA ITEM IV: COLLEGE COUNCIL PROTOCOL

Maryann Anderson distributed copies of College Council protocol which was developed three or four years ago. The protocol applies to members of Council and guests. The protocol addresses such issues as being on time for meetings, being respectful of others, alerting the Chair of College Council if you are not able to attend, understanding that substitutes are not permitted, and raising your hand to be recognized. After two consecutive absences members can be replaced. Committee chairs should submit agenda items on the Friday before the meetings to the Chair of College Council.

Guests are welcome to all meetings of College Council. They may sit in the chairs along the perimeter and, when invited, move to the table to present their proposals and answer questions. Council discusses only those items on the agenda. Guests must sign in and limit remarks to five minutes.

Items passed at Subcommittees will not be presented at the following meeting of College Council because there is not sufficient time to distribute proposals to members and have members review the proposals. Therefore proposals are presented to Council at the following meeting which is approximately three weeks after the Subcommittee meeting.

AGENDA ITEM V: COLLEGE COUNCIL CALENDAR

Maryann Anderson distributed the calendar of meetings for the 2011-12. College Council meets the second and fourth Thursdays at 2:30 PM at the Office of College Services. The upcoming meeting dates are:

2011                                                                            2012

Subcommittees meet the first and third Thursdays of the month at the Office of College Services. Curriculum, Academic Standards and Student Affairs, and Assessment and Research meet at 2:30 PM. Academic Planning meets at 2:00 PM.

AGENDA ITEM VI: UNFINISHED BUSINESS

Mary Frances Archey distributed copies of a list of the AFT positions from last year that were approved and not filled because of the hiring freeze. Seven of the 15 approved positions are frozen. Dr. Archey remarked that if enrollment increases and our financial position improves, she may approach Dr. Johnson to determine if the hiring process can continue.

AGENDA ITEM VII: NEW BUSINESS

Maryann Anderson urged the new Subcommittee secretaries to take the CMS training so the Subcommittee minutes can be posted on the College Council website.

Maryann Anderson urged Chairs to send out notices as soon as possible to solicit Subcommittee members.

Mary Frances Archey remarked that the State sent out the 13 new articulation agreements, some of which impact our programs. There may be as many as 40 articulation agreements over the next year. The State wants them in place by Fall 2012.

There being no further business, the meeting ended at 3:16 PM.

Respectfully submitted,
Barbara Thompson
College Council Secretary 

FACULTY HIRINGS FOR 2011-2012 

**Carry over from last year.