Community College of Allegheny County (CCAC)

Community College of Allegheny County

College Council Meeting Minutes October 13, 2011

October 13, 2011
Office of College Services Board Room





Richard Allison
Maryann Anderson
Mary Frances Archey
John Dziak
Carl Francolino
Rita Gallegos
Jane Greenwood
Shirley Harr
Evelyn Kitchens-Stephens
Audrey Rosenthal
Vickie Rostis
Barbara Thompson
Marianne Trale
Stephen Wells 

Donna Imhoff
Nancy Jenkins

Janet Colville
Chico Ficerai
Mary Jo Guercio
Norman Johnson
Maureen Pavlik

Maryann Anderson, College Council Chair, called the meeting to order at 2:35 PM. 


Rita Gallegos moved to approve the minutes of the September 22, 2011 meeting of College Council. Shirley Harr seconded the motion, and the minutes were approved as amended. 



Evelyn Kitchens-Stephens reported that the Subcommittee met and heard the proposal on the addition of the make-up, selection and training of members of the Conduct Hearing Board for Behavioral Conduct. The proposal passed, and will be presented to Council on October 27.

The Subcommittee considered changes to the process of submitting proposals which are detailed on the College Council website. The changes include that the initiator of the proposal must mail copies of the final proposal to all members of College Council, and he or she no longer needs to prove that the affected departments received notification. These changes will be reflected on the Subcommittee process form, and will be published on the College Council website.

Proposal:  Military Call to Active Duty
Mary Jo Guercio presented the proposal which would provide guidelines on allowing military personnel who are called to active duty, flexibility in handling classes in which they may be enrolled at the time. This is especially critical as our veteran student body continues to grow.

Since post 9/11, the GI educational benefits are more lucrative than they have been since World War II. As a result, more reservists and other military-connected students are enrolling in post-secondary courses.

Studies suggest that by 2015, 11% of the student body in higher education will be military-connected. It is the goal of our College to be especially military-friendly. Beginning in the Fall 2011 semester, CCAC has been recognized as a military-friendly institution by G. I. Jobs.

Currently CCAC is following minimum criteria required by law, allowing veterans to withdraw from their classes when called to active duty.  This proposal outlines two additional options. The proposal would not cover those who are called for drills, which typically last one week.

Because there was concern that the proposal might be more restrictive than what is allowed according to College policy, the proposal was revised to read:

"Students called to active duty during an academic semester have the following options. The student must file written verification of the activation order as soon as it becomes available with the CCAC Veteran's Service Center and inform the faculty member.”

1. This remains the same as the proposal which allows a student who has completed three-fourths of the course to accept the current grade as the final grade.

2. This allows students to avail themselves of the policy regarding incomplete grades using the I-form, and was revised. In the proposal, the following was removed, "A student intending to remove the ‘I’ grade will have up to 90 days from the completion of active duty to remove the ‘I’ grade. A student not removing the ‘I’ grade within the 90-day period after active duty will earn an "F" grade; forfeit all tuition and fees, and needs to repeat the course." Also a more general reference was made to the AFT contract, and page 18 of the Student Handbook which references "I" grades. A sentence was added that the 90-day period can be extended by the faculty member.

3. This provision allows a student to withdraw from the course, and obtain a full refund, and remained the same as the proposal.

Questions were posed regarding how Registration would be informed regarding the expiration of the "I" grade.  Dr. Guercio said that the Veterans Center handles all communication with departments within the College.

Steve Wells moved to accept the amended proposal. Carl Francolino seconded the motion and the motion passed unanimously as amended.

Proposal:  Elimination of PAX as entrance criterion
Janet Colville and Maureen Pavlik presented the proposal, which would eliminate the PAX test as a requirement for entrance into the Nursing program. The proposal was made because studies have shown that the test has a strong cultural bias, and acts as a barrier to entrance to the program for minorities and students with English as a second language. The first year after using the Pax test, there were neither minorities nor students with English as a Second Language admitted, despite the fact that some of those students had very high grade point averages. Dr. Colville reminded Council that from 1966 until 6 years ago, there was no nursing entrance exam. Testing was started to improve our NCLEX scores. The NCLEX scores have not risen, and the NET and then the PAX tests, have only served as barriers to admission.

There were questions regarding how admissions would be handled.  Dr. Colville said that there are admissions criteria in place in addition to the Pax test. The Nursing faculty are discussing this, and may present an additional proposal. There may be an increase in the grade point average requirement. The Nursing faculty do not want to admit students who will obviously not be able to complete the program. Because we are a community college, most students who come to the program have already completed many of their courses, and are halfway through the program.

Jane Greenwood moved to accept the proposal. Carl Francolino seconded the proposal, and the proposal passed, ten votes in favor and one vote opposed.


Carl Francolino reported that the last meeting was cancelled; however, the Subcommittee took advantage of the fifth Thursday of the month to preview ProctorCam which could be used for Distance Learning testing. Mr. Francolino said that it looked promising. Schools determine the criteria, and faculty can view their students taking exams. Students can hold up their ID to prove their identity. The Subcommittee will discuss this further.


Proposal:  Revision to the Physical Therapist Assistant Program Description (#628.1)
Norman Johnson presented the proposal, and explained that the program description was revised, and the learning objectives incorporated Bloom's Taxonomy.  Within the description, the number of hours of clinical experience and classroom learning were included. This is a common question during the accreditation process.

The proposal was revised so the following learning objectives will read:

1. " a physical therapist assistant, be prepared to pass the National Physical Therapy Examination for Physical Therapist Assistant Registration and gain employment."

5. "Utilize reflective judgment and problem solving skills and demonstrate participation in professional development opportunities to promote health and wellness."

Marianne Trale moved to accept the proposal as amended. Jane Greenwood seconded the motion, and the motion passed unanimously.

Proposal:  Revision to the Massage Therapy Certificate Program (#403) course description
Norman Johnson presented the proposal which revises the program description, and the learning objectives incorporated Bloom's Taxonomy. Dr. Johnson said that Massage Therapists are now licensed by the state.

The following learning objectives were revised to read:

1. "...competencies as a massage therapist, be prepared to pass the..."

5. "Utilize reflective judgment and problem solving skills and demonstrate participation in professional development opportunities to promote health and wellness."

Evelyn Kitchens-Stephens moved to accept the proposal as amended. Barbara Thompson seconded the motion, and the motion passed unanimously.


2011-2012 Hiring process, forms and timeline for AFT Full-Time Regular Faculty and Faculty Fellows
Steve Wells distributed the timeline for recommending hires, which has been distributed to the academic deans. The deadline for the submission of position requests to Academic Planning is November 10. The hearing will be December 1, and the list of recommended hires will be presented to College Council December 8. The hires approved last year that were frozen, are not to be resubmitted. They will be unfrozen, reposted, and the positions re-advertised if necessary.

At the last meeting of Academic Planning, the Subcommittee considered the Response to the Recommendations of the Hiring Process Working Group, in particular:

#2 "In the core disciplines of biology, English and math, i.e., the disciplines with 30,000+ Student Credit Hours being taught, positions created by retirements should be replaced without the need for justification through the Academic Planning Committee/College Council's hiring process. This practice should continue until the Campus ratio reaches 60/40. The process for hiring in the core disciplines should be reinstated if the ratio on a Campus again drops below the 60/40 level."

#5 "Until the institution reaches the 60/40 ratio, for every two faculty members retiring, the College should hire three faculty members; the calculation should be rounded up if there are an odd number of retirements. The first of these positions would go to replace any retiring faculty in Biology, English and Math without the Department/Campus needing to provide justification for the replacements to the Academic Planning Committee of College Council. The remaining positions would be justified through the Academic Planning Committee's process. "

The proposal will be implemented as the Subcommittee agreed at the end of last year.


Timeline for Program Review for Programs with Special Accreditation
Academic Planning considered programs with special accreditation, and how the five-year program review might impact them. Dr. Wells reported that those programs will be reviewed when their accreditations take place, and will submit their accreditation documentation as their program review. This will occur even if they are accredited only every nine or ten years.


Mary Frances Archey distributed a list which covers Fall 2010 to the present of programs that have been updated for the catalog. There were 86 programs, all of which went through governance.

The last College Council meeting will be May 10. The final Subcommittee meetings will be April 19. The last date for a proposal to be initially announced to the College Community for review is April 12.

There being no further business, the meeting ended at 5:15 PM.

Respectfully submitted,
Barbara Thompson
College Council Secretary