Community College of Allegheny County (CCAC)

Community College of Allegheny County

College Council Meeting Minutes December 8, 2011

COLLEGE COUNCIL MEETING MINUTES December 8, 2011
Office of College Services Board Room

ATTENDANCE                     

Present   

Absent                    

Guests                  

Richard Allison
Maryann Anderson
Mary Frances Archey
John Dziak
Carl Francolino
Rita Gallegos
Jane Greenwood
Shirley Harr
Nancy Jenkins
Evelyn Kitchens-Stephens
Audrey Rosenthal
Barbara Thompson
Marianne Trale
Stephen Wells 

Donna Imhoff
Vicki Rostis

Allison Caveglia Barash
Janet Colville
Anne Louise Dailey
Stephanie Goloway
Bonnie Gregg
Mary Lou Kennedy
Roger Kinger
Dan Lowe
Dan Maddox
Scott Main
Gretchen Mullin-Sawicki
Brad Sandrock
Allysen Todd
Brenda Trettel

Maryann Anderson, College Council Chair, called the meeting to order at 2:31 PM.

AGENDA ITEM I: APPROVAL OF THE MINUTES OF THE
NOVEMBER 10, 2011 MEETING OF COLLEGE COUNCIL

Steve Wells moved to approve the minutes of the November 10, 2011 meeting of College Council.  Audrey Rosenthal seconded the motion and the minutes were approved as presented. 

AGENDA ITEM II: SUBCOMMITTEE REPORTS

A.  ACADEMIC PLANNING

Proposal:  Recommendations for the Full-Time Hiring Rankings, 2012-2013 AY and Recommendations for the Faculty Fellows Hiring Rankings, 2012-2013 AY
Steve Wells distributed copies of the 2012 recommendations for hire. Dr. Wells explained that the Subcommittee met in executive session and ranked the positions. Subcommittee members took into consideration the campus rankings, the data in the hiring packets, the narratives that accompany the data, and the needs of the campuses. The Subcommittee then had the open forum and heard presentations concerning particular hires, specifically Math and Nursing.

Dr. Wells commented that Dr. Johnson has made it clear that the seven positions plus the faculty fellow positions that are frozen will be hired first and those positions were not included in the rankings for this year.

The Subcommittee has not been informed how many new positions will be funded; however, with the austerity measures, the closing of the Downtown Center and the continued support from the County, it is hoped that several new positions will be funded. 

There are 11 retirees this year that hopefully will be replaced with money from the existing budget. Some retirements were announced after the deadline to submit new hire requests.

Janet Colville made a presentation regarding Nursing, explaining that the current method of documenting hiring needs does not work well for Nursing because of how clinical hours are staffed.  Dr. Colville expressed concern regarding patient care and safety when so many part-time faculty are responsible for our students, and ultimately patients, in the hospital settings. She mentioned that one in every three patients has a negative or unacceptable experience in hospitals and does not want our Nursing Program to be responsible for any of those experiences. She said that faculty need to be familiar with the clinical setting, and need to be respected by the hospital staff in order to provide students with a good clinical experience. UPMC and Allegheny General have expressed concern regarding the number of part-time faculty and turnover.

Dr. Colville added that experienced nurses are in short supply; therefore, finding adjuncts who will accept our adjunct pay is difficult. Full-time faculty need to know that what they teach in class is being followed in clinical. Dr. Colville concluded saying that Nursing is the work-horse of the academic division with Nursing students taking math, biology, and English courses. There is a need for twice as many full-time faculty as we have.

Rick Allison reported that a Radiologic Technology faculty member announced his retirement three days after the hiring deadline. The program, which is the largest radiologic technology program in the country, has three full-time and three part-time faculty who have 130 students in 31 hospitals in 73 departments. UPMC requires three visits per week, and it is difficult for faculty to keep up. The College took over the UPMC program with the idea that the program would have a third full-time faculty member.

Mr. Allison mentioned that the accreditation team is coming in February and will note the lack of the third faculty member. Without replacing the position, the program will probably be forced to admit fewer students in the Fall. There are already 90 applications for next year.

Steve Wells said that Academic Planning discussed the retirement of the Radiologic Technology faculty member at their meeting, and concluded that since the position was not on the list of requested faculty because the retirement was announced after the deadline, they did not want to deviate from the process. Dr. Wells added that the list of hiring recommendations is a list that the President can follow or not.

Mary Frances Archey asked if there is documentation that establishes the ratio of faculty to students for the program. Rick Allison is checking that, and is also surveying all 22 allied health programs which are accredited to determine if a ratio is set for any of those programs.

Dr. Archey asked about two of the Educational Technician positions on the list, appearing in positions number 16, Biology, and 22, Theater. She asked if these are replacement positions or new positions. Because they are replacement position, there is AFT contract language that prohibits the reduction of instructional support in the classroom. John Dziak cited Article XXI, C, which reads in part, "Personnel shall be provided for the delivery, set-up, guidance in operation, dismantling and return of audio-visual equipment and instructional material."  According to John Dziak, this language indicates that the level of instructional support by Educational Technicians shall not be reduced.

There was discussion regarding moving those two positions up on the list. Barbara Thompson felt that we should not forward a list of recommendations to Dr. Johnson that is in violation of the AFT contract.  In the end it was decided to leave the list as it is, and Maryann Anderson will mention the two Educational Technician positions, as well as the Radiologic Technology faculty retirement to Dr. Johnson when she presents the list of recommendations to him.

Rita Gallegos moved to accept the list of recommended hires. Marianne Trale seconded the motion and the motion passed with 12 votes in favor and 1 vote opposed.

Program/Discipline Review:  English
Allysen Todd and Dan Lowe presented the proposal. Steve Wells mentioned that the only discussion at the Subcommittee level was that Appendix H seemed to be missing. It is there, but it is not labeled. Allysen Todd began by saying that the discipline review deserves attention because it reemphasizes needs that were there five years ago that still have not been met. She added that each campus had representation and assignments to complete. The material was then forwarded to Jean Aston and Dan Lowe who assembled the document, putting it together as one voice.

Dan Lowe said there is the chronic concern of too many sections taught by part-time faculty. He said that it is very difficult to manage departments when over 57% of courses are taught by adjuncts. The program suffers because there is less consistency of instruction.

Recommendations include the need for additional full-time faculty, a coordinator of adjuncts to orient them to the program, the continuation of the development of assessment models, a hiring plan to ensure more diversity, centralized mentoring of adjuncts, and writing centers. 

Dr. Lowe complained that there are not enough tutors, and Smarthinking which is somewhat good, is not like working with a live person. Especially for Developmental students, Smarthinking is somewhat difficult to navigate.

When questioned regarding the automatic refilling of retirements, Dr. Archey replied that currently the only agreement is that the 11 frozen positions will be posted again in February.

Evelyn Kitchens-Stephens moved to accept the discipline review. Carl Francolino seconded the motion and the motion passed unanimously.

Program/Discipline Review:  Medical Assistant Advanced Program (Degree 535) and Medical Assistant Program (Diploma #419)
The program review was presented by Rick Allison and Bonnie Gregg. Ms. Gregg mentioned that there will be significant changes in this program, specifically that the Medical Assistant diploma program will become a certificate program.

The program is accredited by two bodies, the Medical Assisting Education Review Board and the Commission on Accreditation of Allied Health Education Programs. The accrediting bodies establish the competencies and the faculty ensures that the program is in line with those competencies.

The competencies of students are carefully measured. Students evaluate the program when they graduate and again six months later to determine if the program provided what they needed in terms of learning outcomes. The return rate for the evaluations is 60%. The program is also evaluated by employers to determine if the entry-level students from the program are performing well. Employers who responded say they are pleased with the program graduates.

Bonnie Gregg mentioned that she is the only full-time faculty, and the rest are very dedicated adjuncts.  Ms. Gregg is not a certified medical assistant, and when she leaves the College, she must be replaced by a faculty member who is a certified medical assistant and has a Master's degree. Rick Allison mentioned that many allied health programs are beginning to require that the program faculty have the degree of the program as well as a Master's degree.

Recommendations include hiring a faculty member with medical assisting certification, incorporation of educational software for electronic medical records and changing the course descriptions in the catalog. Because lab space is shared with several other programs, the need for additional lab space will be added to the recommendations.

Rita Gallegos moved to accept the program review with the additional recommendation of lab space. Jane Greenwood seconded the motion and the motion passed unanimously.

Program/Discipline Review:  Building Maintenance Technology certificate (383.1); Building Maintenance Technology degree (384.1); Mechanical Maintenance Technology (713); Mechanical Electronics Technology (711)
Gretchen Mullin-Sawicki presented the program review which she authored because there are no full-time faculty in the program. The program is small and struggling with low enrollment. Dr. Mullin-Sawicki talked to the program evaluator who offered excellent suggestions to revive the program.

Recommendations include deleting the Mechanical Electronics Technology (711) program and the Mechanical Maintenance Technology (713) program because of low enrollment and renaming the Building Maintenance Technology certificate and associates degree (383.1 and 384.1) programs the Facility Maintenance Technology programs. This would be an umbrella program of core courses and students could opt for a specialty in either mechanical or electrical, utilizing restricted electives. The program will need to be presented to the Curriculum Subcommittee when program goals have been established. Recommendations also include purchasing bathroom and kitchen equipment for students to practice repairing, purchasing additional software, revising the syllabus, and developing an adjunct pool.

Carl Francolino moved to accept the program review. Jane Greenwood seconded the motion and the motion passed unanimously.

Program/Discipline Review:  Ethnic and Diversity Studies Program (Certificate 114.1, AS Degree 014.1)
This program review was not presented because the members of College Council had not received a copy of the program review prior to the meeting.

B.  ACADEMIC STANDARDS AND STUDENT AFFAIRS

Evelyn Kitchens-Stephens reported that the last meeting was cancelled due to a lack of proposals; however, since then she has received an SDS 102 proposal.

C.  ASSESSMENT AND RESEARCH

Carl Francolino reported that at the November 17 meeting, the Subcommittee reviewed anti-plagiarism software. There is free software from Blackboard called Safe Assignment. There is however, a problem with turnaround time in order to receive the documents back. CCAC faculty also use Turnitin software. Both are good, however Mr. Francolino feels that Turnitin is a little better.

Proctor Cam, which has been reported on in previous meetings, would like us to pilot their product. If they are willing to offer Proctor Cam to us for free to pilot, then perhaps a few faculty members will want to try it. Sitting and watching a student take a distance learning test might be too much of a time commitment for a faculty member. Faculty might just want to spot check. Mary Frances Archey said the company wants us to pay $5,000 if we will commit to watching 1,000 hours of testing and forming an opinion.

Mr. Francolino said that there may be a proposal for reading centers coming forth.

There has been a delay in the annual report on Distance Learning.

Mr. Francolino concluded by saying that there will be a secretary in the Spring semester for this Subcommittee.  Elizabeth Claytor will be joining College Council in January and assuming the secretarial position on the subcommittee.

D.   CURRICULUM

Proposal:  Add GEO103, Geography of U.S. and Canada
Brenda Trettle presented the proposal. It was found that there was no syllabus for this course, therefore one was created. It was noted that the catalog description should probably include a little more detail.

Correction to the proposal included:
Under Listed Topics 3, add "geography."

Marianne Trale moved to accept the proposal as amended. Barbara Thompson seconded the motion and the motion passed unanimously.

Proposal:  Revise PSY 290 Research Methods Applications course to include additional content as required for the Pa Transfer and Articulation (TAOC) agreement for Psychology.  As a result, the Psychology program (053.2) will be revised to reflect the change in number of credits.
The proposal was presented by Anne Louise Dailey. The current course has been in existence for a very long time. To satisfy the Pennsylvania Transfer and Articulation Agreement, PSY 290 needed to be revised so that it would be a four-credit course. A lab was added which is virtual. For the lab, students use themselves as the live subjects.  Also, PSY 280, Special Topics in Social Science Research, is being deleted because the course no longer exists. This is a one-credit course; therefore, removing it from the degree requirements, keeps the program at the same number of credits.

Carl Francolino moved to accept the proposal. Evelyn Kitchens-Stephens seconded the motion and the motion passed unanimously.

Proposal:  Revision to the Administrative Computer Specialist (#234) Program Description
Rick Allison presented the proposal which revises the Administrative Computer Specialist Program to add program learning objectives and applying Bloom's taxonomy.

Evelyn Kitchens-Stephens moved to accept the proposal. Steve Wells seconded the motion and the motion passed unanimously.

Proposal:  Revision to the Administrative Assistant (#785) Program Description
Rick Allison presented the proposal which revises the program description and learning objectives, and applies Bloom's taxonomy to the Administrative Assistant Program. TRV 210, Computerized Reservation Systems, will be removed from the list of restricted electives as the course no longer exists.

Carl Francolino moved to accept the proposal. Barbara Thompson seconded the motion and the motion passed unanimously.

Proposal:  Deletion of Painters & Allied Trades (#785) Program
Gretchen Mullin-Sawicki presented the proposal which eliminates the Painters and Allied Trades Program. This was a union program designed for Local 57. The union is no longer interested in the program. The program last ran in 2005 with one student.

Jane Greenwood moved to accept the proposal. Carl Francolino seconded the motion and the motion passed unanimously.

Proposal: Automotive Program Revision
Roger Kinger and Scott Main presented the proposal which will make it easier for students to move from day to evening classes by aligning the course numbers. All Program 507 courses will align with Programs 349 and 350 courses for easier transition among programs, and to increase the graduation rate. The changes will provide students with more flexibility in selecting among all the automotive programs. This will further allow students to complete a degree or certificate in the shortest time frame possible. The proposal includes revisions to course descriptions to include green technologies, and to comply with standards developed by the National Automotive Technician Educational Foundation. Required skill levels have changed because of hybrid technologies.

Changes to the proposal include the following:
Page 8, 15 and 22, the following statement is to be removed, "Students should be advised at the CCAC-West Hills Center." All of our advisors are general advisors, and this could potentially lead to a violation of the AFT contract. 
Page 22, the proposed title should read, "Automotive Technology Program Certificate."
Page 22 under "Second Semester," the number 3 is repeated after the word "Accessories."
Page 23 under "Fourth Semester," the number 3 is repeated after "Drive train."
Page 30 in the Catalog Course Description, the word "Law" should be capitalized after the word, "Ohm's."
Page 50, Learning Outcomes 6, should read "...using industry-recognized diagnostic..."
Page 54, Listed Topics 8, the spelling of "diagnose" is incorrect.

Marianne Trale moved to accept the proposal as amended. Rita Gallegos seconded the motion and the motion passed unanimously.

Proposal:  Deletion of Network Cable Technology (716)
Gretchen Mullin-Sawicki and Brad Sandrock presented the proposal which will delete MIT 171, 173, and 175 as well as the Network Cable Technology program itself.  The program which has had very low enrollment requires that a faculty member take very specific training in New Jersey to teach the courses. The College is adverse to offering courses so closely tied to an individual instructor who may leave the College following the training. There is very little interest on the part of students in working in this field.  Most students were taking the courses just as technical electives. Annual enrollment averaged 1.44 part-time students and .11 full-time students. Students enrolled in the program will be contacted and told they must complete the program by Spring 2013.

Carl Francolino said there is interest in CIT in cable networks and perhaps the program hasn't been sufficiently marketed.  There might be some CIT faculty who would be interested in becoming certified, and that CIT might adopt it. Dr. Mullin-Sawicki said there is no interest in keeping the program in Engineering, and that it could be proposed as an experimental course under CIT.

Rita Gallegos moved to accept the proposal. Jane Greenwood seconded the motion and the motion passed unanimously.

Proposal:  Engineering Syllabi updates
Gretchen Mullin-Sawicki and Brad Sandrock presented the proposal which condenses and updates the learning outcomes of MET 155 Dynamics, MET 200 Metrology, and MET 212 Manufacturing Processes.

The following corrections were made to the proposal:
Page 6 Catalog Course Description, correct the spelling of the word, "calculations."
Page 10 Catalog Course Description, remove the semicolon and add a comma after "rigid bodies."

Steve Wells moved to accept the proposal as amended. Barbara Thompson seconded the motion and the motion passed unanimously.

Proposal:  Changes to Basic Electronics Certificate (299)
Gretchen Mullin-Sawicki and Brad Sandrock presented the proposal. The certificate program is being revised to reflect the technological changes in the field which demand more troubleshooting of circuits and less mathematical analysis.

All courses will be offered online. The program can be marketed as online courses of six to seven credit chunks for working adults as well as being offered on campus. For some online courses, students must have a lab kit for simulation work.

Some of the courses require an 18-hour onsite lab utilizing very expensive equipment.  For these, a web-enhanced format would work well, however to meet the requirements of a web-enhanced course, 60% of the course must be spent on campus. This is more time than is needed; therefore, a separate one-credit lab course would be appropriate to satisfy the onsite learning necessary for the course.  This could be done on campus, or in a facility anywhere that has the appropriate equipment, such as a company or learning center.

Evelyn Kitchens-Stephens moved to accept the proposal. Rita Gallegos seconded the motion and the motion passed unanimously.

Proposal:  Manufacturing Technology (705.3) Program Changes
Brad Sandrock presented the proposal. This proposal resulted from efforts to revise the catalog so it accurately reflects what is being taught. One of the tracks in this program, Track E - Precision Fabrication, is being deleted because the track was taught at Maglev which is now out of business.

Corrections to the proposal include:
Page 19, Second Semester, EDD 221, Parametric Modeling 2 is a 4-credit course not 3.

Questions arose regarding the accuracy of the number of credits which appear on pages 20-26. This will be verified.

Carl Francolino moved to accept the proposal as amended.  Marianne Trale seconded the motion and the motion passed unanimously.

Proposal:  Program Goals added to Basic Machine certificate
Brad Sandrock and Gretchen Mullin-Sawicki presented the proposal which adds program goals.

Page 7 of the proposal has an extra space on goal number 5.

Jane Greenwood moved to accept the proposal as amended. Carl Francolino seconded the motion and the motion passed unanimously.

Proposal:  Deletion of Engineering Courses
Gretchen Mullin-Sawicki and Brad Sandrock presented the proposal which deletes 27 engineering courses that are no longer being taught. The course deletions will not take place until Spring 2013 to allow the programs that list some of these courses as electives to go through the governance process to remove them. Dr. Mullin-Sawicki contacted all of the Discipline Deans regarding this.

Marianne Trale moved to accept the proposal. Rita Gallegos seconded the motion and the motion passed unanimously.

Proposal:  Deletion of Micro-computer Electronics Technology (256)
Brad Sandrock and Gretchen Mullin-Sawicki presented the proposal which deletes this program which is outdated and contains only two courses that are different than the Electronic Engineering Technology Program (300). The program has not run in six years. A new three-credit course will be developed that will cover the concepts of micro processing which will be a technical elective in the Electronic Engineering Technology Program.

Evelyn Kitchens-Stephens moved to accept the proposal. Carl Francolino seconded the motion and the motion passed unanimously.

Proposal:  Deletion of Electronics, Digital
Brad Sandrock and Gretchen Mullin-Sawicki presented the proposal which deletes the Electronics, Digital Program which has not run since before 1999. Four of the courses in the program have already been deleted. This is approved by the Engineering Department and the Electrical Engineering Advisory Board.

Rita Gallegos moved to accept the proposal. Jane Greenwood seconded the motion and the motion passed unanimously.

Dr. Mullin-Sawicki praised the faculty in the Engineering Department for all of their hard work streamlining programs and updating course offerings so that the Engineering Program will offer the most relevant, up-to-date curriculum for students.

Proposal:  Delete Horticulture Technology courses
Brenda Trettel presented the proposal which deletes the courses in the Horticulture Technology Program.  The program was deleted in 2008 and no additional students were permitted to enter the program. These courses remained so that all students who were in the program in 2008 could complete the program.

As all students have completed the program, the implementation date will be changed to Spring 2012.

Carl Francolino moved to accept the proposal. Steve Wells seconded the motion and the motion passed unanimously.

Proposal:  Revise learning outcomes in the Chemistry program (035)
Brenda Trettel presented the proposal.  The Chemistry Department was struggling with assessment, and realized the learning objectives and program descriptions should be revised so they would be clearer and more specific. They started with 29 learning objectives and have narrowed them down to 6.

The following corrections were made to the proposal:
Page 1, the implementation date was changed to Fall 2012.
Page 4, Learning Objective 1, a comma was added so it would read in part, "Safely conduct chemical experiments, and analyze..."
Page 4, Program Description, the word "with" was added so the program description would read in part, "This program prepares the student with a broad college background and with knowledge..."

Audrey Rosenthal moved to accept the proposal as amended. Shirley Harr seconded the motion and the motion passed unanimously.

Proposal:  Movies and Abnormal Psychology, New Proposal Form
Allison Barash presented the proposal which would change the status of this course from experimental to permanent.  The idea for this class resulted from questions and comments in Dr. Barash’s psychology classes from students who had seen movies and wondered how accurately the movies depicted psychological conditions.

The course transfers to many local colleges and universities as an elective. There are approximately 70 schools around the country that offers similar courses. The course also fits in the state-wide articulation agreement in Psychology.

The following correction was made to the proposal:
Page 4 Course Description will read, "This course will provide an overview of various forms of mental illness, discussion of which will be complemented by full-length feature films. Symptoms and treatments of mental disorders will be discussed and compared with their portrayal in the films."

The course will be renamed "Abnormal Psychology in Feature Films" as of Fall 2012.

Nancy Jenkins moved to accept the proposal as amended. Shirley Harr seconded the motion and the motion passed unanimously.

Proposal:  Revision of Early Education and Child Development program, 621.4
Stephanie Goloway presented the proposal which introduces MAT 110, Math for Elementary Education 2 as a replacement for MAT 102 as the second recommended math course for students who wish to transfer into teacher certification programs. The change is prompted by the Early Childhood Education (Pre K-4) articulation agreement. This course will normally be taken in the 4th semester.

Shirley Harr moved to accept the proposal. Nancy Jenkins seconded the motion and the motion passed unanimously.

AGENDA ITEM III: UNFINISHED BUSINESS

There was no unfinished business.

AGENDA ITEM IV: NEW BUSINESS

President's Council
Maryann Anderson reported on President's Council which met November 14. During the meeting, President Johnson gave Mrs. Anderson a letter to the members of College Council which she distributed. The letter explained Dr. Johnson's reasoning for modifying Council's recommendation to accept the Nursing proposal to eliminate the Pax test as an entrance requirement to the Nursing program without additional entrance criteria being included. In the letter, Dr. Johnson explained that he modified the recommendation to eliminate the Pax test with the addition of the requirement that entering students must have a 2.8 grade point average.

Other topics of discussion at President's Council included the importance of program reviews and unfreezing the positions recommended by College Council last Fall that had not been filled. Dr. Johnson reiterated that those positions would be the first to be filled, and that the positions would all have to be advertised.

Next Council Meeting
The next Council meeting will be January 26. Council will not meet January 12, because the Subcommittees will not have met for the semester.

There being no further business, the meeting ended at 6:33 PM.

Respectfully submitted,
Barbara Thompson
College Council Secretary