COLLEGE COUNCIL MEETING MINUTES
February 9, 2012
Office of College Services Board Room
Mary Frances Archey
Maryann Anderson, College Council Chair, called the meeting to order at 2:33 PM. Mrs. Anderson welcomed Elizabeth Claytor from North Campus to Council. Mrs. Claytor will fill the position of Secretary on the Assessment and Research Subcommittee.
AGENDA ITEM I: APPROVAL OF THE MINUTES OF THE DECEMBER 8, 2011
MEETING OF COLLEGE COUNCIL
Rita Gallegos moved to approve the minutes of the December 8, 2011 meeting of College Council. Carl Francolino seconded the motion and the minutes were approved as amended.
AGENDA ITEM II: SUBCOMMITTEE REPORTS
A. ACADEMIC PLANNING
Up-date on the hiring recommendations for Full-Time and Faculty Fellows hiring for 2012-2013 AY
Steve Wells reported that the subcommittee has not met this calendar year due to a lack of proposals; however, there are several program reviews that are forthcoming.
Dr. Wells distributed the approved list of AFT hires for 2012-2013 which is appended to these minutes. The first seven lines on the list are the frozen positions that were approved but not filled last year. These will be reposted. The next 8 lines, lines 8 thru 15, are new faculty hires for 2012-13. Lines 16 thru 18 are 3 Educational Technology positions which are existing positions. These positions must be filled to comply with AFT contractual language to maintain the level of instructional support to faculty. Line 19 is a faculty fellow position which was frozen last year, and will now be reposted. The final 3 lines, lines 20 thru 22 are new faculty fellow positions which will be posted.
B. ACADEMIC STANDARDS AND STUDENT AFFAIRS
Evelyn Kitchens-Stephens reported that the Subcommittee met January 19 and heard the following two proposals which were accepted, and are being presented to Council.
Proposal: SDS102 Requirement
Brenda Trettel presented the proposal which would require new full-time degree-seeking students who score in the lowest level in any of the developmental areas to take SDS 102. This also applies to students who take the English as a Second Language (ESL) placement test. The current language requires students who score in the lowest level in all three developmental areas to take SDS 102. The current language also does not apply to ESL students.
The change in this requirement is proposed because research indicates that students who take SDS 102 are much more successful. As an example, of students who took SDS 102, the percentage of those students who attained a GPA of 2.0 or above increased from 45% for those who did not take SDS 102, to 56% for those students who did. Additionally, students who were retained from the Fall to the Spring showed an increase from 76% for those who did not take SDS 102 to 84% retention for those students who did take SDS 102. These percentages apply to students overall. The statistics for African-American students are even more dramatic. This language will mean that 26 sections of SDS 102 will be added system wide.
Several concerns were expressed at the Subcommittee hearing as well as at Council. There is concern regarding space. Are there enough classrooms to hold these extra sections? Staffing is also a concern, although Dr. Trettel said that all Deans are developing a pool of Counselors with Masters degrees who are qualified to teach the course. There is also a concern regarding enforcement, as students discover loopholes to circumvent taking the courses, such as starting as a part-time student as the proposal only applies to full-time students.
Steve Wells moved to accept the proposal. Shirley Harr seconded the motion and the motion passed unanimously.
Proposal: Maximum Time Frame Percentage to Meet Satisfactory Progress for Financial Aid
Jamie Poindexter presented the proposal which corrects an error in the manner in which the College has been determining the satisfactory progress of students receiving financial aid. The College must be compliant in all areas of financial aid in order to continue to receive state and federal aid.
Under federal and state regulations, a student must complete a degree in 150% of the published length of time it takes to complete the degree under optimal circumstances, for students to receive financial aid. For instance, if an academic program has 60 credits in order to graduate, the maximum period that a student may receive financial is 90 credit hours. Computing 60 divided by 90 equals 67%. Therefore a student must earn 67% of credits attempted each academic year, and not 65% which is the percentage that the College had been using.
Students may take one year of developmental courses and receive financial aid prior to the percentage computation starting. If students have not completed their developmental courses in one year, they will receive no financial aid until the developmental courses are completed.
Carl Francolino moved to accept the proposal. Marianne Trale seconded the motion and the motion passed unanimously.
Evelyn Kitchens-Stephens reported that there is a proposal forthcoming that will allow for more consistent enforcement of the drop/add period across campuses. Additionally Fran Dice will be presenting a proposal on the probation and suspension policy.
Dr. Kitchens-Stephens also reported on a proposal regarding delaying the distribution of financial aid. After the proposal was approved by the Subcommittee, additional information was received that would adversely affect one program. It was decided that, because the proposal was approved by the Subcommittee, it will be presented to Council, and any objections can be voiced at that time.
C. ASSESSMENT AND RESEARCH
Carl Francolino reported that the Subcommittee met the previous week, at which time they reviewed the online learning report for last year. There were some minor corrections suggested. Dwight Bishop will soon present the report to Council.
Elizabeth Claytor has joined the Subcommittee and is serving as Secretary. In the absence of a Secretary, Allie Keltz has done a wonderful job taking minutes, and Mr. Francolino was very grateful.
The Curriculum Subcommittee met the previous week, at which time four proposals were presented and passed. The proposals will be presented to Council at the next meeting.
AGENDA ITEM III: UNFINISHED BUSINESS
There was no unfinished business.
AGENDA ITEM IV: NEW BUSINESS
Updated Appendix A (Mary Frances Archey)
In the absence of Dr. Archey, Maryann Anderson distributed the updated Appendix A, 2011-2012, which outlines the timeline for program reviews. The appendix was revised to take into consideration allied health programs with outside accreditation that are not on a five-year accreditation cycle, and will present their program review in conjunction with their accreditation visit report.
Barbara Thompson moved to approve the revised Appendix A. Shirley Harr seconded the motion and the motion passed unanimously.
Responses to Program Reviews submitted in the Fall semester (Mary Frances Archey)
In the absence of Dr. Archey, Maryann Anderson distributed the responses to the recommendations made in all of the program reviews presented during the Fall 2011 semester. This document was sent to all of those who presented program reviews.
There being no further business, the meeting ended at 3:31 PM.
College Council Secretary
AFT HIRINGS FOR 2012-2013
DVS Ed. Tech
BIO Ed. Tech.
THE/ART Ed. Tech.
EGR Ed. Tech
NRN Faculty Fellow
EGR Faculty Fellow
MAT Faculty Fellow
ENG Faculty Fellow