Community College of Allegheny County (CCAC)

Community College of Allegheny County

Financial Aid Refund Policy

Beginning in 14SP, Federal Direct Subsidized and Unsubsidized Stafford Loan credits will be applied to student's accounts in two (2) installments per semester.  These credits will occur on the 30th calendar day and at the 60% point of the semester.  Each credit will represent 50% of the student's approved loan funds for the semester minus the federally appropriated loan fee of 1.072%.  Refunds will be issued within 14 days after the credit dates listed above.

There is no change to the crediting of Federal Pell Grants which will continue to be credited in one installment on the 30th calendar day of the semester.  If the 30th calendar day falls on a weekend, aid will be applied to the account on the previous business day. If a student has a credit balance as a result of the financial aid credit to the account, the policy of the college is to refund the credit to the student according to federal regulations. Credit balances caused by financial aid are refunded only after a careful review of the student's account and eligibility for aid. If a credit balance refund is due the student, the refund is made to the student within 14 days after the financial aid is posted, as mandated by federal law. A refund will be issued only if the student's balance is paid in full. The refund will normally be issued in the form of a check made payable to the student and mailed to the student's preferred address.

      








A student may receive partial or full credit for the semester's tuition charge if he/she completes the official Add/Drop or withdrawal process through the Registrar's Office. In this case the credit is refunded in accordance with the method of original payment, i.e. credit card or check.

In cases of course cancellation by the college, a credit equal to 100% of tuition and fees will be given. Late Registration and/or absences from class have no bearing on refunds.

Students suspended for academic or disciplinary reasons and found to be in violation of established college policy, will not be entitled to a refund of tuition or fees.

Change in Enrollment Status

A student who has received a refund based on financial aid and later changes enrollment status may be required to repay all or part of the aid received to the college or to the appropriate federal or state aid programs. Students receiving federal aid, other than Federal Work-study funds, who withdraw, change enrollment status (increase or decrease credit hours taken), or are reported for non-attendance, will have federal aid adjusted in accordance with formulas prescribed by the Federal Title IV Program.

IMPORTANT NOTE: Credit balance refunds are processed after the 30th day of the semester. 

Eligibility for a refund depends on several factors and will be determined by the Office of Financial Aid. Changes in any of these factors, such as dropping courses or withdrawing from the college, could result in delays in receiving a refund or the reduction of the student's aid package, thereby removing a potential credit balance.

Withdrawal from the College
A student who withdraws from the college receives only the balance that remains, if any, after the appropriate refund calculation has been performed by the Office of Financial Aid and according to the federally mandated Return of Federal Title IV Funds Policy listed below.

Return of Federal Title IV Funds Policy

Financial aid recipients who withdraw before 60% of the semester is completed will also be required to return a portion of the federal financial aid received. For further information, please consult the Office of Financial Aid. For full explanation follow the link to the Return of Title IV Policy.

A. Funds to be returned:

CCAC returns unearned funds received from Federal student assistance programs to the proper program accounts or lenders in accordance with Federal Title IV student assistance regulations, as amended, under 34 CFR, section 668.22(d) of the Reauthorization of the Higher Education Act of 1965.

Students receiving assistance from Federal Title IV programs are required to complete a minimum number of credits for which assistance was received. If the student completely withdraws from school during the semester or stops attending, but fails to officially withdraw, they will be required to return the unearned part of the funds received to help pay educational expenses for the semester. Liability for return of Federal Title IV funds will be determined according to the following guidelines:

  • If the student remains enrolled and attends class beyond the 60% mark of the semester in which aid is received, all federal aid is considered earned and not subject to this policy.
  • If the student completely withdraws from all classes before completing 60% of the semester, a pro-rated portion of the federal aid received must be returned to the federal aid programs equal to the percentage of the semester remaining.
  • If the student does not officially withdraw from classes, and stops attending all classes, a pro-rated portion of the federal aid received, based on the documented last date of attendance, must be returned to the federal aid programs. If the college is unable to document the last date of attendance, one-half of all federal aid received during the semester must be returned to the federal aid programs.

Return of Federal Title IV funds will be distributed according to statutory regulations. Worksheets/Formulas provided by the US Department of Education will be used to determine the amounts and order of return.

If the student owes money to the college as a result of an official or unofficial withdrawal, the student is notified via receipt of a revised bill from Student Accounts.

Books

Students who will be eligible for a Financial Aid refund after tuition and fee charges are paid, may charge books and supplies at the CCAC bookstore during the published Bookstore Charging Period, provided the appropriate Free Application for Federal Student Aid (FAFSA) has been filed and all required additional documentation is received by the CCAC campus Financial Aid Office by the designated due date.  Students must also be registered for classes by the date designated by the financial aid office in order to charge books.

Financial Aid Credit Dates:

  13FA 16 -WEEK TERM

First day of classes—August 19, 2013

Bookstore charging period -  August 16, 2013 to September 11, 2013

Registration deadline and FAFSA due date – August 1, 2013

13FA Grant Credit Date—September 18, 2013

13FA Loan Credit Date—September 20, 2013

  13FA 14-WEEK TERM

First day of classes - September 3, 2013

Bookstore charging period - August 30, 2013  to September 11, 2013

Registration deadline and FAFSA due date - August 1, 2013

13FA Grant Credit Date - September 18, 2013

13FA Loan Credit Date - September 20, 2013

14SP 16-WEEK TERM

First day of classes - January 13, 2014

Bookstore charging period - January 10, 2014 to February 3, 2014

2013-2014 FAFSA Due Date - December 15, 2013

Registration deadline (14wk and 16wk class start) - January 8, 2014

14SP Grant Credit Date - February 11, 2014

14SP Loan Credit Dates - February 13, 2014 AND March 25, 2014

14SP 14-WEEK TERM

First day of classes - January 28, 2014

Bookstore charging period - January 24, 2014 to February 3, 2014

2013-2014 FAFSA Due Date - December 15, 2013

Registration deadline (14wk and 16wk class start) - January 8, 2014

14SP Grant Credit Date - February 11, 2014

14SP Loan Credit Date - February 25, 2014 AND March 27, 2014

Beginning in 14SP, Federal Direct Subsidized and Unsubsidized Stafford Loan credits will be applied to student's accounts in two (2) installments per semester.  These credits will occur on the 30th calendar day and at the 60% point of the semester.  Each credit will represent 50% of the student's approved loan funds for the semester minus the federally appropriated loan fee of 1.072%.  Refunds will be issued within 14 days after the credit dates listed above.

 There is no change to the crediting of Federal Pell Grants which will continue to be credited in one installment on the 30th calendar day of the semester. 

Please note:  Financial Aid Refunds will be issued within 14 days after the scheduled grant and loan credit dates above.