Community College of Allegheny County (CCAC)

Community College of Allegheny County

Information for Vendors and Suppliers

CCAC is committed to strengthening the communities we serve by identifying disadvantaged, minority, and women-owned businesses which can provide goods and services in our operations.   We continuously seek to create and enhance business partnerships that enhance our customer service, sustain economic vitality and better the communities that we serve.

Prospective vendors, suppliers, contractors and others interested in or seeking to do business with CCAC are encouraged to review our Supplier Guide to Purchasing in order to familiarize themselves with our policies, procedures and practices.

 

Doing Business with CCAC

Vendors interested in being placed on CCAC's bid list may contact the Procurement Department.  Interested vendors will be required to provide their company name, telephone number, email address and a description of commodities or services that the vendor provides. Vendors must also complete a Conflict of Interest Statement and an IRS W-9 form. Vendors that employ current CCAC employees in the capacity of an officer, director, manager or consultant may be disqualified from doing business with the College in accordance with CCAC's Conflict of Interest Policy.

 

Authorized Purchases

Purchase Orders may only be issued by the CCAC Purchasing Department. Purchases by any other means are not authorized. Vendors must reference the CCAC PO number on all invoices.

 

MWDBE Policy

The Community College of Allegheny County, in recognition of its commitment to the community and in keeping with its mission statement and strategic plan, has established an MWDBE Procurement Policy to ensure that eligible minority, women-owned, and disadvantaged business enterprises (MWDBE) have equal opportunity to participate fully and fairly in the College’s procurement and contract awards. Please see the following documents for additional information:

MWDBE Procurement Policy

CCAC Nondiscrimination Statement

 

Competitive Bidding

CCAC has adopted policies to ensure that the College receives fair value in the purchase of all goods and services that it acquires and that fair and open competition is allowed for the provision of goods and services where practical. In order to provide for appropriate competition, the College utilizes the following system:  

Construction and Repairs (in accordance with Article 35.51 of the PA Code):

  • Contracts less than $5,000 may be awarded without soliciting competitive quotes or bids at the College's discretion.
  • Contracts exceeding $5,000, but less than $20,000, require competitive quotes from at least three responsible bidders and shall be awarded to the lowest responsible bidder.
  • Contracts in excess of $20,000 require the solicitation of sealed competitive bids and shall be awarded to the lowest responsible bidder.

All Other Purchases (excludes services of a professional nature or sole source procurements):

  • Contracts less than $10,000 may be awarded without soliciting competitive bids at the College's discretion.
  • Contracts exceeding $10,000 but less than $30,000 require competitive quotes from at least three responsible bidders and shall be awarded to the lowest responsible bidder.
  • Contracts in excess of $30,000 require the solicitation of sealed competitive bids and shall be awarded to the lowest responsible bidder.

Invitations to bid are publicly advertised in a daily newspaper of general circulation (currently, the Tribune Review legal ad section and in the New Pittsburgh Courier) a minimum of one (1) time commencing at least ten (10) days prior to the date fixed for the opening of bids. Invitations to Bid and Requests for Proposals will also be posted on this website.

Competitive bidding requirements may be waived, in the discretion of the President or his/her designee, in the event of unforeseen emergencies.

Awards are made on the basis of the lowest responsible and responsive bid or quote received.   In the case of an RFP, awards are based on a competitive negotiation with one or more vendors deemed to have satisfied the requirements of the solicitation.